DOCS Dermatology Group · 1 day ago
Residency Program Coordinator
Fairborn, OH
Full-time
Onsite
Mid Level
3+ years expDOCS Dermatology Group is one of the largest dermatology practices in the nation, dedicated to transforming the lives of patients through outstanding dermatology services. The Residency Program Coordinator plays a critical role in managing an ACGME accredited residency program, ensuring compliance with requirements and supporting residents throughout their training lifecycle.
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Responsibilities
Serve as the primary administrator for ACGME accreditation requirements for the residency program
Maintain accurate program and trainee data in ACGME ADS and other required systems
Coordinate completion of annual updates, self-studies, institutional reviews, and ACGME site visit documentation
Assist with preparation for ACGME site visits, serve as a key administrative participant during visits, and organize internal reviews in collaboration with the institution’s GME Office
Track and submit duty hours, evaluations, milestones, case logs, and scholarly activity
Monitor departmental policies and procedures for alignment with ACGME, institutional, and specialty-specific requirements
Work directly with the Program Director to support ongoing compliance with ACGME evaluation requirements
Provide administrative oversight for all residency activities, including handling inquiries, correspondence, and scheduling
Coordinate resident onboarding, orientation, credentialing, licensure, and hospital access
Maintain resident files, contracts, verification of training requests, and training records in accordance with records retention guidelines
Track resident progress, evaluations, remediation plans (if applicable), graduation requirements, and Board eligibility
Ensure timely reporting of training activities to accrediting and certifying bodies, including clinical exposure, procedural participation, and research progress
Serve as a confidential administrative resource for residents regarding policies, procedures, and program-related questions
Manage the annual residency recruitment cycle, including participation in ERAS and NRMP
Oversee all aspects of the interview process, including scheduling interview dates, corresponding with applicants, confirming appointments, and coordinating interview-day logistics
Verify applicant credentials and ensure compliance with institutional and regulatory guidelines
Prepare candidate ranking materials and ensure adherence to Match rules and timelines
Maintain calendars of applicant interviews, meetings, and recruitment activities
Assist in Coordination of resident rotation schedules
Coordination of call schedules, vacation requests, coverage, and attendance tracking
Manage resident participation in all required educational activities, including conferences, didactics, grand rounds, journal clubs, and In-Service Exams
Maintain the departmental residency training manual
Organize residency events including orientations, resident lunches, educational sessions, and graduation activities
Provide high-level administrative support to the Program Director and teaching faculty
Assist with faculty onboarding, evaluations, teaching documentation, and educational tracking as required by ACGME
Support annual program evaluation activities and ongoing program improvement initiatives
Serve as the primary point of contact for residents, faculty, applicants, institutional GME leadership, and external organizations
Draft and distribute program communications, schedules, policies, and updates
Maintain program calendars and shared resources
Partner with marketing on maintaining program website
Qualification
Required
Bachelor's degree or equivalent experience
3+ years of administrative experience, preferably in graduate medical education, academic medicine, or healthcare
Strong knowledge of ACGME requirements or demonstrated ability to learn complex regulatory frameworks
Exceptional organizational, time management, and attention to detail skills
High level of professionalism, discretion, and confidentiality
Proficiency with Microsoft Office and database systems
Evening or weekend hours to support program events and activities
Preferred
Experience supporting an ACGME-accredited residency or fellowship program
Familiarity with ACGME ADS, ERAS, NRMP, New Innovations, or similar systems
Certification as a Training Administrator of Graduate Medical Education (TAGME)
Experience in dermatology or surgical subspecialty training programs
Benefits
Medical, dental, and vision insurance
401k matching
Company paid life insurance
Employee assistance program
Paid time off
Company
DOCS Dermatology Group
DOCS Dermatology Group is a leading network of independent, board-certified dermatology practices dedicated to providing exceptional, patient-first care.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$7.52MKey Investors
SkyKnight CapitalSheridan Capital Partners
2025-06-11Undisclosed· $3.13M
2024-11-22Undisclosed· $2.09M
2023-10-17Undisclosed· $2.29M
Leadership Team
Ryan Stephens
Chief Financial Officer
Allison L. Moser
Chief People Officer
Recent News
2022-06-06
Business Wire
2022-06-02
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