Diverse Lynx · 4 days ago
Executive Admin / Receptionist / Front Desk
Edison, NJ
Contract
Onsite
Entry, Mid Level
2+ years expDiverse Lynx is seeking an Executive Admin/Receptionist to manage front office operations and administrative functions. The role involves ensuring the facility is ready for operations and performing various reception and executive administrative duties.
Information Technology & Services
Hiring Manager
Atul Dahima
Responsibilities
Daily walk around the facility to assess readiness for operations. This includes, but is not limited to, ensuring cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering administrative supplies, preparing and assisting during client visits, and other tasks assigned by the Supervisor from time to time
Reception management
Receive clients and guests at the front desk
Ensure security protocols are followed
Identity cards/badge management
Perform mailroom functions and shipping tasks as required (FedEx / UPS / others)
Maintain conference room reservations and ensure rooms are clean and ready for meetings
Monitor usage and manage supplies (pantries, copiers, office supplies, etc.)
Maintain cleanliness and maintenance of equipment at the location and liaise with building management as needed
Perform any other administrative duties assigned by the Office Admin/Supervisor from time to time
Qualification
Required
2–4 years of experience in reception/admin function in a medium-sized facility (50–100 associates preferred)
Excellent English communication skills (written and verbal)
Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, etc.)
Knowledge of office management
Knowledge of front office management
Strong interpersonal skills and ability to work in a diverse, multicultural environment
Strong organizational and planning skills
Analytical and problem-solving skills
Good decision-making capability
Proactive, self-motivated, adaptive, and professional
Ability to multitask and remain accessible by phone for emergency requirements at the location
Flexible and available to work outside regular business hours if required
Preferred
Associate degree
2–4 years of experience in reception/admin function in a medium-sized facility (50–100 associates preferred)
Company
Diverse Lynx
Diverse Lynx is a WBENC- and NMSDC-certified partner, helping organizations turn diversity goals into measurable impact through staffing and contingent workforce solutions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sujata Varma
CEO
Recent News
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