Apply on Employer Site

US Tech Solutions · 4 days ago

Merchandise Assistant - Junior

Framingham, MA

Contract

Onsite

New Grad, Entry Level

$20/hr - $23/hr

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. The Merchandise Assistant will assist and support Buyers and the Merchandise Manager with various administrative and clerical functions, including managing purchase orders and vendor communications.

Information Technology

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Aaditya .

Responsibilities

Assists and supports 2-4 Buyers and an AVP, Merchandise Manager on a variety of administrative and clerical functions

Communicates with approximately 50+ vendors between all merchants they support

Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments

Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis

Coordinates all travel arrangements for assigned merchants and sets up vendor and agent visits in the home office

Creates and maintains spreadsheets to monitor weekly spend for merchants as necessary

Prepares and writes domestic and import purchase orders

Enters and reviews electronic PO's via the Buyer Worksheet application

Revises purchase orders daily and follows the purchase order change process

Ensures all necessary signatures are obtained for a letter of credit PO

Partners with Planning & Allocation to expedite PO entry

Follows through with P&A to ensure electronic PO's are addressed in a timely and accurate manner

Ensures accuracy and integrity of ASN/EDI PO information including identifying ASN/EDI orders and contacting vendors for required information when needed

Pulls late lists weekly and follows up on all late PO's with vendors

Reviews ship dates and cancels or makes revisions as necessary

Receives authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed

Follows up with traffic/transportation departments as needed

Tracks all PO's generated through the buyer worksheet system to ensure final PO has been received

Assists in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies

Communicates daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc

Plays an integral role in enhancing and maintaining strong working relationships

Fields and screens telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries

Initiates calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated

Faxes, files and photocopies PO's and other departmental forms

Develops effective organizational techniques to support merchants and operations such as filing and binder systems

Organizes reports for Buyers on a weekly basis to include Buyer Control File and On Order Inquiry

Coordinates all travel arrangements weekly for 2-5 merchants and completes Merchandise Manager/Buyer itinerary paperwork including scheduling market appointments

Assists and supports MAs and merchants outside of own area to include corporate buying offices as needed

Coordinates and sets up vendor and agent visits at the home office

Assists in pre-production/production sample process to include tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc

Opens and organizes all sample packages for buyer review

Requests samples from vendors for strategy meetings and ensures samples are received and returned in a timely manner

Organizes and maintains sample room and purges samples as needed

Maintains a pre-ticket address database and follows-up with the Planning department and vendors to resolve pre-ticketed merchandise problems

Complies with Sarbanes Oxley requirements by obtaining Buyer and AVP, MM signatures on all PO's

Performs special projects as assigned or directed (i.e. pullng selling, weekly $ spend grids, spreadsheets, etc.)

Qualification

Purchase Order ManagementVendor CommunicationSpreadsheet ManagementOrganizational SkillsGeneral Office Duties

Required