USAJOBS · 16 hours ago
Club Event Coordinator
Robins AFB, Georgia, USA
Full-time
Onsite
New Grad, Entry Level
$17.50/hr - $17.50/hrUSAJOBS is seeking a Club Event Coordinator for the Heritage Club Facility at Robins AFB, Georgia. The role involves planning and organizing catering activities for various events, ensuring all arrangements meet the expectations of the members, and supervising the execution of services provided at events.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Responsible for all arrangements for catering activities (i.e., banquets, parties, receptions, luncheons and other special activities) requiring food and beverage service catered by the club
Either in person or by letter, obtains pertinent information from member hosts, such as number of guests expected, seating arrangements, decorations, and music and entertainment desired
Analyzes the requirements of the occasion and decides on suitable types of services to be provided; discusses menu and beverage items and prices to be charged
Draws up party contracts and obtains member's signature
Responsible for making the commitment as to arrangements and price to be paid for the services provided
Provides catering service for members' functions held outside the club as authorized by policy, regulations and guidelines
Transmits information to chef or head cook and other personnel concerned with party activities; arranges for such details as printing of menus, procurement of decorations and entertainment and table set-ups; arranges for items such as furniture, china, silverware, candles and glasses
Inspects final arrangements for the party to ensure that all contractual arrangements are met insofar as the club is concerned; greets host and hostess; sets up receiving line if desired; and as required, observes the party in operation to ensure service provided is efficient, courteous and correct from both etiquette and contractual terms
Maintains the party reservation book and party contracts
Plans special membership affairs (i.e., New Year's Eve Dance); plans menus; prepares notice to membership; arranges music and entertainment; accepts reservations; plans seating charts and table assignments; and as required, observes and supervises party in progress
Creates and maintains official files and other reference material IAW established procedures
Establishes and maintains control/suspense logs such as training logs, safety logs, etc
Performs purchasing duties using methods for a variety of standard items from authorized sources that are well advertised and well-known
Using approved software, performs data-entry functions for inventory inputs
Performs time-keeping duties to log employee timesheets into an approved timekeeping system
Serves as backup for Lead Cashier when absent
Performs other related duties as assigned
Qualification
Required
Experience which demonstrates the ability to plan and organize social functions for large groups of people
Experience scheduling special events and arranging catering services
Responsibility for supervising or overseeing the food preparation or facility layout for group social functions
Organizing activities which require coordination of numerous tasks involving cooperation from several sources of services or personnel
Experience that provides knowledge of formal protocol for high-ranking dignitaries
Ability to communicate effectively both orally and in writing
Must be able to obtain a Food Handler's Certificate and/or complete food handler's training
This position requires the incumbent to complete a background investigation with favorable results
Benefits
Medical
Dental and Life Insurance
Retirement
401K
Paid Leave
Holiday Pay
NAF Tuition Assistance
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
Founded in 1996
10001+ employees
Funding
Current Stage
Late StageRecent News
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