Boston Symphony Orchestra · 3 days ago
Assistant Manager of Development Events
Boston, MA
Full-time
Onsite
Entry, Mid Level
$26.50/hr - $28.85/hr
1+ years expThe Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world, dedicated to delivering world-class music and performances. The Assistant Manager of Development Events will assist in administrative tasks and project management for fundraising events, ensuring coordination across departments and effective communication with stakeholders.
AudioMusicMusic Streaming
Hiring Manager
Karla Woodward
Responsibilities
Support the Senior Director of Special Events and Director of Development Events with administrative needs as requested
Assist with the project management of all parts of donor and corporate fundraising (focus) and (secondary) engagement events, including punch lists, catering, decor, entertainment, email marketing, and printed materials
Assist with cross-departmental communications, ensuring that the efforts of all departments are coordinated, including Development, Facilities, Event Services, and other staff as necessary
Distribution of function memos and event run of shows to Development Department event attendees
Work with the Development Information Systems team on gift processing for all fundraising events
Send and review responses for fundraising event invitations, follow up with non-respondents, and deliver appropriate confirmations. Ensure accurate tracking of attendees and guest names
Submit and track all the invoices for our team to finance/ coordinate W9s and set up in workday for new vendors
Create and send invoices to event attendees or our department as requested
Submit orders for office supplies/event supplies
Research and compile donor giving information and history through different projects
Researched past budgets and helped with compiling this information to be reviewed by senior leadership
Event payment follow-up for sponsorships and vendors
Helped with implementation of DocuSign for event pledges $10k and over. Manage these being sent out and follow up
Draft regular updates on status of events for dissemination to staff, committees and/or Executive Team (i.e. event rsvp lists, etc.)
Qualification
Required
College degree or equivalent
One to three years of event administration experience. Development or fundraising experience is a plus
Must enjoy fast-paced, multi-program workplace
Proven ability to adhere to strict timelines
Ability to work on multiple events concurrently
Strong experience in office procedure, data management and software applications
Excellent communication and written skills; accuracy and attention to detail is a must
A pleasant, friendly, and confident demeanor; works well under pressure and as part of a team
Must be flexible and available for evening, weekend or early morning events and meetings
Traditional office environment with frequent sitting, walking, and standing
Must be able to spend time at Tanglewood campus as needed (July/August) and site visits as required (driving resources and valid driver's license required)
Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone
Manual dexterity required for computer use
Must be able to lift and carry boxes or equipment up to 30 lbs
Effective analytical and problem-solving skills
Company
Boston Symphony Orchestra
Boston Symphony Orchestra is a music group that performs music concerts.
201-500 employees
H1B Sponsorship
Boston Symphony Orchestra has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2020 (3)
Funding
Current Stage
Growth StageTotal Funding
$0.01MKey Investors
GRAMMY Museum
2022-06-28Grant· $0.01M
Leadership Team
David Rockefeller Jr
Chief Executive Officer
Eric Krauss
Chief Financial Officer
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