Advocates · 5 hours ago
Administrative Coordinator of Developmental and Brain Injury Services
Framingham, MA
Full-time
Onsite
New Grad, Entry Level
$19/hr - $23/hrAdvocates is committed to fostering a diverse and inclusive community. The Administrative Coordinator will provide overall administrative support to Developmental and Brain Injury service lines, implementing systems, maintaining records, and coordinating projects to ensure efficient operations.
Addiction TreatmentCommunitiesElder CareHealth CareNon Profit
Responsibilities
Maintains administrative workflow, processes and systems
Creates and revised administrative systems and procedures by analyzing administrative practices and proposing recommendations
Identifies and resolves administrative problems by analyzing information; identifying and communicating solutions
Drafts communications, letters, memos, meeting minutes and forms
Coordinates the provision of leadership schedules, calendars and events; to include; managing an extremely active, ever-changing calendar of appointments and staff meetings
Serves as a general resource for operational and administrative divisional communications and project needs
Assists with project development and planning to ensure more efficient service and organization of records/data
Work in partnership with leaders and their delegates to plan and coordinate events including managing logistics
Facilitates organization-wide coordination and outreach to ensure leadership has timely and accurate information regarding activities, events, initiatives and appointments
Prioritize conflicting needs; handles items expeditiously, proactively, and follows-through on assigned projects to successful completion, often with deadline pressure
Updates necessary tracking system(s) to ensure project and/or program status is maintained with complete accuracy
Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness
Maintain office supplies within the budgetary expectations
Qualification
Required
Associate's Degree
Bachelor's degree in business administration, human services or related field or an associate degree with equivalent experience
Ability to type 50+ words per minute
Must be proficient with Microsoft Office Suite
Must have knowledge of office procedures and equipment
Must be detailed oriented and superior organizational skills
Ability to coordinate and execute on project tasks bringing forward issues, concerns and barriers
Ability to gather relevant information from multiple sources, create and execute effective project plans
Strong written and oral communication skills, ability to interact and communicate effectively with all levels of agency staff and outside vendors
Superior interpersonal skills, ability to work effectively independently and in a team atmosphere and maintain confidential information
Must have exceptional organizational skills and ability to multitask in busy environment
Preferred
Strongly prefer that a candidate will have a demonstrated understanding of and competence in serving culturally diverse populations
Company
Advocates
Advocates is a non-profit organization that provides addiction recovery, care management, and developmental services to the community.
Founded in 1975
1001-5000 employees
H1B Sponsorship
Advocates has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (4)
2023 (5)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Keith Neal, MBA, MHL, CHFP, CRCR
Executive Vice President & Chief Financial Officer
Regina Marshall
Chief Operating Officer
Recent News
WBJournal.com
2025-09-27
2025-09-20
San Francisco Chronicle
2025-04-10
Company data provided by crunchbase