Vaco by Highspring · 2 days ago
Accounts Payable Specialist
Middletown, CT
Full-time
Hybrid
Entry, Mid Level
$26/hr - $28/hr
2+ years expVaco by Highspring is a well-established organization in the distribution industry, and they are seeking a detail-oriented Accounts Payable Specialist to support high-volume, transaction-driven AP operations. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and strong relationships with suppliers in a fast-paced distribution environment.
Staffing & Recruiting
Hiring Manager
Patrice T.
Responsibilities
Review, code, and enter high-volume vendor and supplier invoices into the ERP system
Match invoices to purchase orders and receiving documentation
Process weekly vendor payments and ensure timely and accurate disbursements
Reconcile vendor statements and resolve pricing, quantity, or payment discrepancies
Maintain and update vendor records within the ERP system
Perform monthly corporate credit card reconciliations
Process employee expense reports in accordance with company policies
Maintain petty cash and related documentation
Support audit requests by preparing AP documentation and reports
Collaborate with purchasing, warehouse, and accounting teams to resolve invoice issues
Perform other accounts payable-related duties as assigned
Qualification
Required
2+ years of Accounts Payable experience, ideally within distribution, manufacturing, or supply chain-driven environments
Experience working with ERP systems; Sage experience is a plus
Strong Excel skills, including VLOOKUPs, Pivot Tables, and basic formulas
Strong attention to detail and ability to manage high invoice volume
Understanding of three-way matching (PO, invoice, receiving)
Ability to meet deadlines in a fast-paced, operational environment
Strong communication skills for vendor and internal stakeholder interaction
Excellent organizational and time-management skills
Ability to work independently while contributing to a team-oriented environment
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase