NEOGOV · 6 hours ago
Community Programs Assistant
Boca Raton, FL
Full-time
Onsite
Entry Level
$26.80/hr - $34.36/hr
3+ years expNEOGOV is seeking a Community Programs Assistant for the City of Boca Raton. This role provides administrative and operational support for the Community Programs Division, managing venue rentals, special events, and coordinating with various city departments.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Contract review and tracking
Vendor agreements, POs, requisitions
Invoice processing and monitoring balances
Lead timekeeper and payroll processing for Community Programs
Certificate of Insurance review
Procurement processing
Procurement and invoice tracking
Point of contact and administrative liaison with Mayor’s and City Manager’s offices
Maintains organized electronic and hard copy filing systems for contracts, agreements, invoices, and related administrative records in accordance with City records retention policies
Organizes, tracks, and maintains administrative workflows to ensure timely processing of documents, approvals, and payments
Assists in maintaining orderly office operations, including organizing shared files, calendars, logs, and tracking tools related to events, rentals, and related permits
Assists with ordering, tracking, and maintaining office supplies and administrative resources for the division
Coordinates with other departments to ensure administrative tools and systems are maintained and updated as needed
Qualification
Required
High School Diploma or GED equivalent
Three (3) years of administrative experience with progressive responsibility in an office setting in support of event planning, vendor, and contract administration and/or procurement
Preferred
Associate degree from an accredited college or commensurate amount of major coursework from an accredited college or university in pursuit of a degree in Business Administration, Public Administration, or related field
Five (5) years of administrative experience with progressive responsibility in an office setting in support of event planning, vendor, and contract administration and/or procurement
Previous experience within a public agency in support of Recreation and/or Community Services
Benefits
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of Service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50%.
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.
RETIREMENT PLANS: The two pension/retirement options are listed below: An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. The two (2) options will be fully explained prior to an irrevocable selection.
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State.
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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