The Linux Foundation · 5 hours ago
Event Coordinator, Housing
United States
Full-time
Remote
Mid, Senior Level
$63K/yr - $73K/yr
5+ years expThe Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development. They are seeking a detail-driven Event Coordinator, Housing to manage housing activities for various events, acting as a liaison between event teams and attendees while ensuring smooth operations with contracted hotels.
Developer PlatformDevOpsLinuxSoftware
Responsibilities
Main event contact for the housing pre-event, event, and post-event phases for assigned events, and act as a liaison between the event team, attendees, sponsors, and the hotel
Set up booking links on the event website, and monitor performance with daily audits and weekly tracking
Build various event tracking tools, ensuring up-to-date status and adhering to deadlines
Keep the event team on track for due dates and reservations for staff, vendors, and VIPs, and lead weekly presentations on room block performance
Create and submit rooming lists, set up billing, assign VIP status and concessions, and confirm individual hotels accurately deliver
Work with sponsors on subblocks and catering requests, guiding them through the approval process and working with the individual hotels to set up
Monitor daily pick-up, changes, no-shows, and potential walk situations during the event phase from either onsite at the event or at home
Reconcile final sleeping room bill and set up payment, facilitate room audits, and arrange commission payments
Facilitate and track all changes with accuracy, and communicate with both internal and external clients
Provide accurate and prompt customer support to attendees during the pre-event and event phases
Assist with addenda and lead attrition conversations and service deficiencies with hotels directly
Set up and attend site visits and hotel pre-cons as needed, and assist teams with additional hotel needs such as satellite registration, branded keycards, and offsite event availability
Assist with additional on-site event responsibilities as needed to support the entire team
Assist with sourcing future events, including creating and sending out RFPs, reviewing venue proposals, creating room blocks based on history, and forecasting pick up and commission
Qualification
Required
BS/BA degree and minimum 5 years of housing experience in hotels or B2B events
Strong computer skills required, proficiency in Google Workspace (Gmail, Google Docs, Drive)
Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail
Ability to work on multiple projects at once, set priorities, work proactively and independently, problem solve, improvise, manage conflicting priorities, and function as part of a team that must perform under pressure
Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills
Ability to thrive in a collaborative, highly visible position and welcome feedback
Previous experience to work remotely; ability to manage tasks, time and schedule with limited supervision
Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble
Strong client services and hospitality mindset
Requires overnight and weekend travel, both domestically and internationally, up to 20%, including over weekends
Preferred
Copywriting, editing, and/or proofreading skills
Prior experience with Asana and Slack
Experience in hotel revenue management and forecasting
Proficiency in a second language
Benefits
Top-of-the-line healthcare
Unlimited PTO
100% 401k match (up to the IRS-defined limit per year)
Company
The Linux Foundation
Linux Foundation is an open-source technology that uses using open-source code, tools, and best practices for software development.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tao F.
Co-Founder, TSC member and Tech Lead @ Amundsen
Stephanie Wigle
CFO
Recent News
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