NAES · 10 hours ago
Office Administrator
Aquasco, MD
Full-time
Onsite
Mid Level
$38.50/hr - $49.50/hrNAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. The Office Administrator at the Chalk Point Generating Station is responsible for administering HR procedures, maintaining employee records, and supporting the overall administrative functions of the facility.
Energy
Responsibilities
Manage and maintain site policies and procedures, ensuring revisions reflect plant operations, safety requirements, and regulatory obligations
Maintain accurate and auditable employee training, certification, and safety records to support plant operations and OSHA compliance
Safeguard plant records, technical documentation, and office supplies; coordinate procurement activities and timely receipt of administrative and operations-support items
Maintain administrative reporting and document control processes, including record retention, archiving, and preparation of documentation for audits and inspections
Provide administrative support to the Plant Manager and Operations and Maintenance leadership, including scheduling activities, coordinating meetings, outages, and employee functions, and processing expense reports
Track and reconcile fuel, reagent, and other bulk material inventories, including associated documentation and accounting support, and assist with identifying monthly Operations and Maintenance cost variances
Support site leadership by coordinating documentation and logistics for internal and external audits, regulatory inspections, and compliance reviews
Record and reconcile invoices, purchase orders, and applicable sales tax documentation in accordance with corporate policies, and maintain accurate vendor records, including tax information, insurance certificates, and contractual documentation
Use the Computerized Maintenance Management System (CMMS) to generate purchase orders and track procurement, inventory, and supporting documentation
Review and match receiving documentation with purchase orders and invoices to ensure accuracy and coordinate vendor payment requests to support timely processing
Keep vendor W-9 files, prepare 1099s, and ensure vendor insurance certificates and records are current
Assist with monthly financial tracking, including identifying cost variances and supporting financial reporting, expense processing, and reimbursements
Support internal and external audits by organizing and providing requested procurement, financial, and administrative documentation
Coordinate site-level human resources administrative activities and serve as the primary liaison with the NAES Corporate Human Resources Manager
Process employee payroll and related reporting in accordance with corporate procedures and applicable federal and state requirements, reviewing submissions for accuracy and coordinating corrections as needed
Coordinate payroll-related documentation, including timesheets, labor charges, relocation expenses, and incentive or bonus payments
Maintain accurate and confidential employee records, including documentation related to leaves of absence, disability claims, workplace injuries, and workers’ compensation
Support plant staffing activities, including recruitment coordination, onboarding, new employee orientation, and administrative support of the Fitness for Duty program, including scheduling, testing coordination, and record management
Qualification
Required
High School or better
Driver's License
Ability to understand procedures and instructions related to the assigned area, typically gained through successful completion of high school or equivalent education. An Associate or Bachelor's degree in business administration, human resources, or a related field is a plus. Relevant industry or military experience may be considered in lieu of education
Comprehensive knowledge and hands-on expertise in HR programs and benefits administration, coupled with experience in payroll processing, and ensuring compliance with regulatory standards and corporate policies
Exceptional dedication to detail, guaranteeing meticulous accuracy in record-keeping across a variety of tasks and responsibilities
Proven ability to convey complex ideas clearly and effectively, facilitating seamless interaction with employees, vendors, and upper management
Proactive approach to organization, adept at juggling and prioritizing multiple tasks with a focus on efficiency and productivity
Skilled in a wide array of administrative tasks, including the management of policies, regulatory procedures, and event planning. Adept at ensuring the seamless flow of operations within the organizational framework
Preferred
Associates or better in Human Resource Administration or related field
Associates or better in Business Administration or related field
Microsoft Office Suite: Advanced
Organizational Skills: Advanced
Verbal and Written Communications: Advanced
GAAP - Generally Accepted Acctng Principles: Some Knowledge
Power Generation: Some Knowledge
Safety & Compliance Standards (OSHA/NFPA/EPA): Some Knowledge
Innovative: Consistently introduces new ideas and demonstrates original thinking
Functional Expert: Considered a thought leader on a subject
Team Player: Works well as a member of a group
Benefits
Eligibility for an annual performance bonus
Company
NAES
NAES is the power generation industry’s largest independent services provider, with more than 40 years of experience managing risk and turning it into profits.
Founded in 1980
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Norm Escover
President and CEO
Stephanie Sprouse
CFO, Power Services & Renewables Group
Recent News
2024-05-03
SeekingAlpha
2023-11-02
Company data provided by crunchbase