Vaco by Highspring · 1 day ago
Office Admin Assistant
Orlando, FL
Contract
Onsite
New Grad, Entry Level
$20/hr - $20/hrVaco by Highspring is looking for an Office Admin Assistant to provide comprehensive administrative support to their clients. The role involves scheduling meetings, assisting with lease administration, preparing reports, and maintaining property files while fostering positive relationships with tenants and vendors.
Staffing & Recruiting
Hiring Manager
Kaitlyn Soltis
Responsibilities
Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence
Schedule and coordinate meetings/special events as requested
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc
Prepare and coordinate bid proposals and service contracts and approved invoices
Maintain lease and property files
Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration
Assist with monthly and quarterly management reports as well as annual budget preparation
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc
Prepare financial spreadsheets
Order and maintain adequate stock of office supplies
Greet tenants, prospective tenants, vendors, and guest
Notify participants of meetings, and their responsibilities and any changes in plans or schedules
Order tenant door plaques and directory strips; maintain property signage
Prepare and distribute tenant move-in packages; order tenant gifts as needed
Maintain parking/building access card records
Invoice tenant rebills (meter readings, HVAC, etc.)
Maintain tenant contact, vendor contact list, and insurance information
Promote and foster positive relationships with tenants and owners
Additional duties assigned by the Property Manager
Qualification
Required
Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence
Schedule and coordinate meetings/special events as requested
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc
Prepare and coordinate bid proposals and service contracts and approved invoices
Maintain lease and property files
Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration
Assist with monthly and quarterly management reports as well as annual budget preparation
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc
Prepare financial spreadsheets
Order and maintain adequate stock of office supplies
Greet tenants, prospective tenants, vendors, and guest
Notify participants of meetings, and their responsibilities and any changes in plans or schedules
Order tenant door plaques and directory strips; maintain property signage
Prepare and distribute tenant move-in packages; order tenant gifts as needed
Maintain parking/building access card records
Invoice tenant rebills (meter readings, HVAC, etc.)
Maintain tenant contact, vendor contact list, and insurance information
Promote and foster positive relationships with tenants and owners
Additional duties assigned by the Property Manager
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase