University of Rochester · 1 day ago
Administrative Assistant IV
Henrietta, NY
Full-time
Onsite
Entry, Mid Level
$21.36/hr - $29.90/hr
2+ years expThe University of Rochester is committed to fostering an inclusive community, and they are seeking an Administrative Assistant IV to provide comprehensive administrative support to a leader within the organization. The role involves managing complex calendars, coordinating travel arrangements, and representing the assigned leader in various capacities, while also handling confidential information with discretion.
Health CareMedicalUniversities
Responsibilities
Serves as administrative assistant to a singular leader whose role is within the leadership career stream
Provides general administrative support
Maintains and files reports and other information
Schedules and coordinates logistical support for conference calls and meetings
Makes travel arrangements
Provides word processing and other document preparation services
Locates and retrieves information in support of management and technical staff
Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements
Under general direction as to policies and regulations, manages the clerical records and other support services
Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders instructions, preferences and concerns, and obtaining reports or recommendations
Anticipates the needs from and obtains background material for decisions
Conducts research and compiles data for reports and presentations
Edits and checks accuracy of material for reports, correspondence, publications, and speeches
Prepares and signs routine correspondence
Composes correspondence on policy or other substantive matters
Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies
Serves on committees concerned with administrative reports
Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings
Coordinates the clerical and other support services of the office
May supervise up to two other administrative staff
Handles confidential and sensitive information with discretion
Assists in planning, coordinating, and executing departmental projects and events
Other duties as assigned
Qualification
Required
Associate's degree and 2 years of relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required
Preferred
Bachelor's degree preferred
Or equivalent combination of education and experience
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
Raquel Williams
Co-Founder and President of Black Student Athlete Coalition
Adrienne Morgan
Interim Richard Feldman Vice President for Equity and Inclusion and Chief Diversity Officer
Recent News
2025-12-04
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