County of Berks, PA · 1 day ago
Deputy Director of Contracts and Procurement (Purchasing Department)
633 Court Street, Reading, PA, 19601, US
Full-time
Onsite
Director/Executive
7+ years expThe County of Berks, PA is seeking a Deputy Director of Contracts and Procurement to oversee the procurement of goods and services in compliance with legal and policy requirements. The role involves managing procurement staff, preparing bids and proposals, and ensuring adherence to the county's budget and strategic objectives.
Government Administration
Responsibilities
Prepares documents, advertises, and administers Invitations to Bid (ITB), Request for Proposals (RFPs), Statements of Interest (SOIs) and Surplus Sales as assigned
Analyzes vendors’ bids and makes recommendations to the Director to award contracts as the result of the public solicitation process
Conducts pre-bid conferences with prospective bidders in complex purchases; functions as the chairperson of RFP evaluation committees; provides technical expertise concerning contract specifications and presides at bid and proposal openings
Prepares high level, Requests for Quotation (RFQ), and obtains vendor quotations
Evaluates quotations using price comparison methods; calculates the effects of transportation, minimum orders, discounts, and lead times; and identifies the responsive, responsible vendor providing the lowest cost quotation
Procures the more complex and technical goods and services required by the County, in a cost-effective manner and within the parameters of established regulations and procedures, determining whether to seek alternate supplier sources and/or competitive solicitations
Assist in the allocation of requisitions and approval of purchase orders and assigned contracts
Provides guidance and work direction to the Procurement Manager, Contracts Manager, Buyers, and Sr. Contract Coordinators; develops and trains Purchasing staff
Management of Purchasing (procurement) staff that includes assisting the Director in the assignment, guidance, and work direction as well as handle and/or assist with the development and training of staff
Review, prepare, compile and/or participate and/or handle negotiation of various contracts
Ensure execution of departmental objectives and strategic plan; assist in management of priorities; interpret purchasing policy, rules and regulations governing procurement activities, based upon the directive of the Director
Assist in the administration, management, and support of ERP System, which currently consists of Oracle iProcurement, Purchasing, iSupplier, Contracts, Sourcing and SplashBI
Assist in the training of County department end users in public procurement requirements and/or procurement ERP modules
Assist in the review of the contract agenda
Assist in the development of agendas and actively leads as needed staff meetings
Assist with the development, monitoring, and management of the department annual budget
Research and monitor market conditions in order to make educational recommendations and changes to solicitations and agreements
Assist in the oversight, support and planning for the Procurement Card program
Handle day to day transactions for the p-card program as needed to supplement current store on in the event of staff absence
Assist Director with compilation of data needed for reports including but not limited to procurement metrics
Update Facilities, Parks and Jail meeting agendas and notes, post meeting and send out as needed
Participate in Department of Emergency Services exercises and assist with compilation of the department’s COOP plan
Update process and procedure documents as assigned by the Director
Review and approve Surplus Property Disposition forms and provide a copy to the Controller’s Office
Maintains professional liaisons with sales agents and vendors to stay up to date on new products and product specifications
Research market to find new and current contracts and new suppliers of goods and services used by the County
Assists in educating vendors on how to do business with the County
Participate in the Berks County Cooperative Purchasing Council (BCCPC), the Southeastern Pennsylvania Counties Cooperative Purchasing Board (SPCCPB), and the Pennsylvania Public Purchasing Association (PAPPA) in the absence of or at the direction of the Director
Participates in appropriate professional activities in order to stay current with developments in the field of governmental/public procurement functions
Duties, tasks, and projects as assigned by the Director
Qualification
Required
Bachelor's degree in business administration, public procurement, or public administration and 7 years of relevant experience
Five years of recent purchasing experience in a public sector organization with at least $50 million of purchases annually and at least 20 user departments
Purchasing experience must have included Contracts, Invitations to Bid and Requests for Proposal
Possession of Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) certification by the National Institute of Governmental Purchasing or Certified Purchasing Manager (CPM) certification by the Institute of Supply Management, or eligibility for and attainment of certification within six months of hire
Extensive knowledge of large-scale public procurement policies, procedures, best practices, and regulations
Thorough knowledge of general law of contracts and Article 2 of the Uniform Commercial Code
Experience in procuring goods and services using federal, state, and local funds
Experience accessing and interpreting code, laws and regulations and applying requirements to public procurement
General knowledge, understanding and experience utilizing publicly solicited and awarded cooperative contracts that are able to be utilized by the County of Berks
Ability and willingness to communicate with tact and diplomacy and frequently function in difficult situations requiring instructing, persuading, negotiating and motivating people
Ability and willingness to procure without prejudice, seeking to obtain the maximum, ultimate value for each dollar of expenditure
Ability and willingness to use good judgment in decision-making and to adhere to the highest ethical standard while performing purchasing functions
Working knowledge in ERP procurement platforms, Microsoft Office products (Excel, Word, Access), Lotus Notes and the Internet
Excellent oral and written communication skills
Ability and willingness to multi-task in a stressful environment and set priorities and meet deadlines
Decision-making, analytical, and problem-solving skills
Organized, self-motivated, detail-oriented, and able to work independently
Preferred
Prefer above notated public procurement experience to be within the Commonwealth of Pennsylvania and to include procurement of goods and services utilizing federal funds
Company
County of Berks, PA
It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Smith
Chief Information Officer
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