Shirley Ryan AbilityLab · 1 day ago
Executive Assistant II
Chicago, IL
Full-time
Onsite
Mid Level
$52K/yr - $90K/yr
3+ years expShirley Ryan AbilityLab is seeking an Executive Assistant II to provide administrative support to the Sr. Vice President, Chief Information Officer. The role involves managing communications, scheduling, and office operations to ensure the efficiency of the executive's activities.
Health CareHospitalNon ProfitRehabilitation
Responsibilities
Screen incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints
Collaborate with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day
Compose correspondence regarding administrative matters and general policies for Executive's approval
Prepare materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered
Compose minutes for various committees and meetings, which includes the distribution of minutes and accompanying materials to Board members
Act as a liaison support between Board members and the Executive
Schedule meetings and tentative appointments, working with Executives to establish and maintain priority and rescheduling or declining appointments as necessary
Maintain calendars for Executives, including polling the appropriate individuals for meeting availability
Make arrangements, including travel arrangements, for meetings and conferences
Research and prepares special or ad hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or files
Prepare travel and other expense reports for appropriate signatures as well as expediting invoices for payments
Establish and maintains office files; requisitions supplies, printing, maintenance, or other services; coordinates personnel and administrative forms and forwards for processing
Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab
Qualification
Required
Minimum 3 years of providing administrative support to executive(s) in a fast-paced environment
Minimum 3 years of experience with Board matters and members, and community organizations
Demonstrates the ability to function with a high degree of initiative and ability to handle and discern the importance and urgency of multiple high priority tasks concurrently
Judgment, discretion, and analytical skills necessary to work independently, prioritize workload, and gather and /or direct information and data; ability to recognize and capitalize on opportunities to improve the efficiency and effectiveness of office operations. Ability to work with confidential information required
Requires personal computer experience and a high degree of advanced skill, including expert keyboarding skills and competencies in use of personal computers, networks and the application of word processing and spreadsheet software (Microsoft Office)
Interpersonal skills to communicate and work collaboratively and professionally both internally and externally, including Board members and all levels of management and staff
Preferred
Bachelor of Science or Bachelor of Arts degree preferred
Benefits
Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits
Company
Shirley Ryan AbilityLab
Shirley Ryan AbilityLab provides physical medicine and rehabilitation for adults and children.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$8.7MKey Investors
Parkinson's FoundationNational Institutes of Health
2023-07-25Grant
2023-06-07Grant· $8.7M
Leadership Team
Pablo Celnik
Chief Executive Officer
Laura L. Ferrio
Sr. Vice President, Chief Operating Officer | President, Keystone Board
Recent News
2025-10-28
2025-09-17
2025-04-11
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