NEOGOV · 2 days ago
Community Events Coordinator
Boca Raton, FL
Full-time
Onsite
Mid Level
$71K/yr - $91K/yr
3+ years expNEOGOV is a part of the City of Boca Raton, which is seeking a Community Events Coordinator to manage and coordinate community events and programs. The role involves planning, organizing, and overseeing various community events while ensuring compliance with safety and regulatory standards.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Plans, organizes, leads, conducts, and implements a variety of community events, including festivals, concerts, parades, commemorations, markets, and similar events and activities
Develops, schedules, and implements event programming aligned with community goals
Oversees on-site event setup, operations, troubleshooting, and breakdown
Serves as on-site point of contact during events
Oversees day-to-day activities of assigned staff and volunteers, including work assignments, performance feedback, and coordination of event-related duties
Provides on-site supervision during events, including coordinating staff and volunteers, resolving issues, and ensuring safe and successful event operations
Corresponds and coordinates with other City departments, residents, volunteers, civic organizations, merchants and businesses, colleges, schools, non-profits, community partners, and other groups, organizations, and foundations
Procures equipment, services, and supplies for community events and programs
Works closely with other City staff and vendors to coordinate event marketing, programming, and logistics
Prepares and updates vendor registration and event participation forms
Prepares related public announcements information and assists with media relations and marketing on marketing plan and related assets
Prepares and reviews budgets for each event
Evaluates community events and programs and prepares post-event reports including attendance, financial summary, performance metrics, and suggested improvements
Coordinates event permitting, insurance requirements, licenses, and compliance with City, County, and State regulations
Ensures events comply with safety standards, ADA requirements, fire codes and local ordinances
Coordinates with police, fire, and emergency management as needed
Prepares performance and sponsorship agreements
Coordinates purchasing and procurement of goods and services
Prepares purchase requisitions and related procurement processes
Prepares and updates a manual and information for each event
Cooperates with other staff members in coordinating community-wide events
Qualification
Required
High School Diploma or GED equivalent
Three (3) years of progressively responsible experience in event planning, community programming, special events, or related administrative support, including contract administration, records management, procurement support, and event coordination
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, and Outlook), including preparing correspondence, maintaining records, and accurately processing administrative documents
Possession of a valid State of Florida driver's license with no more than six (6) points in the last three (3) years
Must be available to work nights, weekends, and holidays
Preferred
Bachelor's degree in Event Management, Public Administration, Parks & Recreation, Hospitality/Tourism, Communications, Marketing, or a closely related field
Experience in community events planning or special events coordination in a municipal or governmental setting
CPRP, CPRE, or CSEP certification
Benefits
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of Service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50%.
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December. Years of Service Benefit 5 to 10 full years $600 annually 10 to 15 full years $800 annually 15 full years and over $1,000 annually.
RETIREMENT PLANS: The two pension/retirement options are listed below: An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State.
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
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2025-10-31
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