State of Indiana · 2 days ago
Purchasing Agent
Indianapolis, IN
Full-time
Onsite
New Grad, Entry Level
$53K/yr - $53K/yrThe State of Indiana is one of the largest employers in the state, offering a range of opportunities across various agencies. The Purchasing Agent will be part of the Purchasing Team at the Indiana Department of Health, responsible for managing procurement duties and ensuring compliance with procurement policies.
GovernmentInformation ServicesOnline Portals
Responsibilities
Enter and ensure and all requisitions are approved, valid and within ISDH dollar delegation. Additionally, expedite to a purchase order within 2 business days of approval and validate the date and the purchase order is sent to the selected vendor with the program and contracts staff in copy
Ensure that every procurement file has all of the necessary supporting documentation to tell the story of who, what, when, where, why and how the purchase was done, including but not limited to the IDOA audit checklist and the recommendation for award document
Ensure that all IDOA procurement policies and procedures are followed
Ensure that all our internal and external customer needs are met. Customer service to internal and external customers is key to success in this position
Ensure that all issues are escalated to the Director, with a possible resolution to resolve the issues, when able. This includes looking at managing requisitions daily, to ensure requisitions are moving, as well as contracts are submitted to the Contract Team and, PO are expedited and dispatched timely
Ensure that all emails, phone calls, voice mails and any other form of communication is addressed within 1 business day. All internal and external customers must be provided with excellent customer service by meeting or exceeding the customers’ expectations
Qualification
Required
Knowledge or willingness to develop knowledge of all Encompass modules
Knowledge or willingness to learn all aspects of IDOH Procurement and the Procurement Guidelines designated by IDOA Procurement
Knowledge or willingness to develop knowledge of Finance Department functions and procedures, as well as all Departments within the Agency
Ability for problem solving
Ability to provide customer service with diplomacy and tact
Aptitude for business and mathematics
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
Founded in 1816
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
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