Oliver Wyman · 15 hours ago
Oliver Wyman - Executive Assistant NAPAC Life (Actuarial Practice) - New York
NYC Metro Area
Full-time
Hybrid
Mid Level
$70K/yr - $95K/yr
3+ years expOliver Wyman is a management consulting firm that provides deep industry insight and expertise to help organizations navigate transformative moments. They are seeking an organized and proactive Executive Assistant to support senior leaders within the NAPAC Life practice, providing high-touch administrative support, managing calendars, and contributing to business development activities.
ConsultingFinanceFinancial ServicesRisk Management
Hiring Manager
Ana Isabel Villanueva Hernandez
Responsibilities
Maintain dynamic calendars and schedule internal/external meetings
Prepare weekly timesheets and expense reports for assigned leaders accurately and on time
Manage incoming mail and distribute to appropriate teams/individuals
Prepare letters, proposals and other documents using Oliver Wyman formatting and standards
Reserve conference rooms and register guests; provide detailed visitor instructions
Coordinate team meetings, monthly lunches, happy hours, and the annual holiday party
Take and capture client meeting notes; update contacts and records in Salesforce diligently
Coordinate travel and accommodations (air, rail, cars, hotels)
Anticipate and apply partner/office-leader travel and scheduling preferences
Maintain and update contacts and business activities in CRM (Salesforce)
Track and maintain sales activity/pipeline for each Partner
Build relationships with clients and their EAs; identify clients needing outreach and execute requested follow-ups
Provide coverage for other EAs during absences or transitions to ensure uninterrupted support
Provide short-term partner coverage when needed and train/support new EAs
Participate in EA team meetings and projects to improve processes and team performance
Proactively understand partner objectives and help advance business goals
Seek opportunities to streamline administrative processes and adopt best practices
Qualification
Required
Minimum 3 years' experience as an Executive Assistant supporting senior leaders
Proven ability to manage heavy workloads, multiple priorities, and deadlines in a fast-paced environment
Advanced Outlook; strong Word, PowerPoint and Excel skills
Excellent written and verbal communicator; strong negotiation and stakeholder management skills across multicultural environments
Self-starter, flexible, strong initiative; comfortable working with limited guidance
Friendly, mature, poised, collegial; positive attitude with a sense of fun
Strategic thinker who accepts constructive feedback and applies it quickly
Preferred
Bachelor's degree preferred
Experience in financial services, management consulting, or other professional services
Salesforce experience a plus; training provided
Benefits
Health and welfare benefits
Tuition assistance
401K savings and other retirement programs
Employee assistance programs
Company
Oliver Wyman
Oliver Wyman is a management consulting firm that specializes in strategies, operations, risk management, and organizational transformation. It is a sub-organization of Marsh & McLennan.
5001-10000 employees
H1B Sponsorship
Oliver Wyman has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (14)
2023 (18)
2022 (17)
2021 (19)
2020 (34)
Funding
Current Stage
Late StageLeadership Team
Aaron Fine
Partner, Americas Head of Capabilities
Andrew Wiseman
Partner
Recent News
2025-11-20
Company data provided by crunchbase