Stellantis · 11 hours ago
Executive Administrative Assistant
Auburn Hills, MI
Full-time
Onsite
Senior Level
5+ years expStellantis is a leading automotive company seeking an Executive Administrative Assistant to manage a wide range of administrative tasks for senior executives. The role involves ensuring smooth office operations, facilitating communication, and handling confidential information while providing support for executive decision-making and strategic planning.
AutomotiveIndustrial ManufacturingRetailTransportation
Responsibilities
Strategically prioritize and organize workflow for executive and/or reporting organization staff members to ensure deadlines are met
Coordinate and organize high-level meetings, conferences, and events, including logistics, agendas, and documentation, while ensuring smooth execution and timely follow-up
Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls
Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning
Exercise independent judgement in handling ambiguous tasks with minimal input from staff
Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members
Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements
Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents
Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives
Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments
Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment
Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency
Qualification
Required
High School Diploma/GED
Minimum of 5 years of experience as an administrative assistant
Proficiency in using office productivity tools such as Microsoft Office Suite, including advanced skills in word processing, spreadsheet management, and presentation software
Exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment
Strong verbal and written communication skills, enabling effective interaction with executives, colleagues, and external stakeholders at all levels
Demonstrated ability to maintain confidentiality, exhibit tact and diplomacy, and handle sensitive information with the utmost discretion
Preferred
Associate degree or bachelor's degree in business administration, Office Management, or related field
Automotive (Tier 1) experience
Strong problem-solving abilities, with a proactive and resourceful approach to resolving challenges and overcoming obstacles
Detail-oriented mindset and commitment to producing high-quality work with precision and accuracy
Exceptional interpersonal skills and the ability to build positive relationships, collaborating effectively with diverse teams and personalities
Professional demeanor, a positive attitude, and the ability to work autonomously while maintaining a strong sense of teamwork and collaboration
Benefits
Comprehensive Health & Well-being Coverage
Family Building Benefit
Generous Paid Time Off
Competitive Retirement Savings Plans
Income Protection & Insurance Options
Company Vehicle Lease Program
Support for Your Growth and Giving Back
Company
Stellantis
Stellantis is an Franco-Italian-American automotive holding company that manufactures automobiles.
10001+ employees
H1B Sponsorship
Stellantis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2023 (2)
Funding
Current Stage
Public CompanyTotal Funding
$14.13B2021-07-23Post Ipo Debt· $14.13B
2021-01-18IPO
Leadership Team
Antonio Filosa
Chief Executive Officer
Christine Feuell
Chrysler and Alfa Romeo NA Brand CEO
Recent News
2026-02-06
2026-02-06
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2026-02-06
Company data provided by crunchbase