Baidu USA · 12 hours ago
Office & Front Desk Coordinator
Mountain View, CA
Full-time
Onsite
New Grad, Entry Level
$22/hr - $27/hrBaidu is seeking a reliable and detail-oriented Office & Front Desk Coordinator to support daily office operations. This role acts as the first point of contact for visitors and employees, providing essential administrative and operational support across multiple office locations.
Computer Software
Responsibilities
Manage the front desk area, opening and closing front desk each day
Answer main phone for the office, directing calls accordingly or relaying messages to employees
Track all incoming deliveries, packages and mail, notify employees via email
Check all communal areas in the morning to make sure areas are tidy, load printers and refill all office supplies
Process procurement requests, track inventory, replenish communal areas as needed
Submit expense reports and update budget trackers
Check internal ticket system and reassign tickets to the appropriate tech, monitor and distributing tickets throughout the day
Greet all visitors, guide visitors through check-in, notify host employee
Create shipping labels for Fedex and USPS packages for all shipping needs, mail out business-related packages
Assist with event organization, tear-down, and follow-up
Participate in meal delivery coordination
Assist with asset management audits
Coordinate and host vendors
Support two (2) office location in different cities, or more when applicable
Assist with ad hoc needs
Qualification
Required
Bilingual proficiency in English and Chinese
Proficient in Microsoft Office 365, including Excel, Word, and PowerPoint
Strong organizational skills with the ability to manage multiple tasks and priorities
Punctual, dependable, and accountable with a strong sense of ownership
Detail-oriented with a strong work ethic
Flexible and adaptable to changing work assignments and operational needs
Professional, friendly, and service-oriented communication style
Ability to work on-site during standard business hours
Company
Baidu USA
Located in the heart of Silicon Valley, Baidu USA is one of the R&D centers of Baidu, China’s largest search engine provider.
Founded in 2014
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Grace Jo Yu Hou
Head of Partner Operations
Liangbin Yao
Head of Global Partnership and International Business Development, Autonomous Driving
Company data provided by crunchbase