Confidential · 1 day ago
Billing & Collections Specialist
Irvine, CA
Full-time
Onsite
Mid Level
$35/hr - $40/hr
3+ years expConfidential is seeking a Billing & Collections Specialist responsible for executing billing and collection activities with speed and accuracy. The role involves daily client interaction and collaboration with Finance and attorneys to improve cash flow and reduce aged receivables.
Marketing & Advertising
Responsibilities
Execute the full billing cycle accurately and on schedule
Prepare, review, and send invoices using established billing workflows
Ensure consistency and accuracy in billing practices across matters
Identify and resolve billing issues quickly and independently
Conduct daily outbound client calls related to billing, collections, and trust replenishment
Proactively follow up on outstanding balances and delinquent accounts
Manage receivables and update collection notes daily, driving resolution of all flagged matters with special attention on the main offenders
Support trust replenishment requests, including off-cycle replenishments
Escalate risks, delays, or disputes promptly with clear recommendations
Provide daily updates to the immediate supervisor and Finance team on: Collection activity; Risks, delays, and next steps
Prepare standard billing, collections, and A/R aging reports
Maintain clear documentation and audit trails for all client communications
Own billing and collections processes end-to-end (A–Z)
Execute with urgency and precision; move quickly without waiting for direction
Identify inefficiencies and implement improvements proactively
Operate comfortably in a fast-paced, high-volume environment
Strong sense of urgency; takes action immediately when issues arise
Full ownership of outcomes, not just tasks
Comfortable operating autonomously with minimal oversight
Brings a business mindset, prioritizing actions based on cash flow and risk
Thrives in a highly visible role with frequent interaction across teams
Holds self accountable to deadlines, standards, and results
Highly tech-savvy; comfortable working daily in Excel and Clio
Able to produce clear, accurate standard business reports (billing, collections, A/R)
Strong proficiency with spreadsheets, including formulas, filters, and pivot tables
Comfortable learning and using billing systems, dashboards, and workflow tools
Proactive, fast-moving execution style
Strong verbal communication and phone presence
High attention to detail and follow-through
Excellent organization and prioritization
Accountability, ownership, and reliability
Ability to manage pressure and volume without losing accuracy
Qualification
Required
At least 3+ years of experience in billing and collections for a law firm
Highly skilled in Clio and have a strong command of Microsoft Suite
Attention to detail with an eye for identifying billing discrepancies
An understanding of trust accounting and IOLTA compliance
Company
Confidential
This page is owned and operated by JAF HOLDINGS INC. All rights reserved 2025. jafholdingsinc.com
Silicon Valley, California US, US
51-200 employeesFunding
Current Stage
Growth StageLeadership Team
Roshan Syed
Global Talent Partner
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