Cherokee Federal · 4 hours ago
Executive Assistant
Washington, DC
Full-time
Onsite
Senior Level, Lead/Staff
$120K/yr - $120K/yr
8+ years expCherokee Nation System Solutions is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to their Senior Advisor on AUKUS. The role involves managing day-to-day operations, handling various tasks with professionalism, and ensuring effective communication and scheduling within a fast-paced environment.
GovernmentNon ProfitProfessional ServicesPublic Relations
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
At the direction of the Senior Advisor on AUKUS, ensures that proposals and orders are directed to the proper offices for implementation and prompt action
Working with the Senior Advisor and other Department personnel, designs and implements a knowledge management system to track assignments, share information, and maintain core documentation
Accompanies the Senior Advisor, or other T personnel, to international and domestic meetings and conferences, developing material and information on issues which arise. Prepares vouchers upon completion of the travel
Ensures that all official communications to the AUKUS team are properly and promptly handled, in accordance with records requirements and Department standards
Maintains schedule for the Senior Advisor and other T personnel as required - arranging, referring to other officials, rescheduling appointments if necessary. Prepares and requests briefing memoranda for meetings, including through the Department paper tasking system; arranges for oral briefings and determines invitees to meetings
Makes and acknowledges social arrangements and obligations for the Senior Advisor and other T personnel as required
Makes travel arrangements, hotel reservations, submit passports applications, visas, and travel advances, as necessary
Transmits and interprets instructions from T Front Office to members of the staff and other officials in the Department
Takes and transcribes notes during international, interagency, or public meetings as required
Carries out special assignments using a high degree of tact and diplomacy
Assists in the preparation of a large volume of correspondence, telegrams, memoranda, briefing papers, and reports, frequently working with senior level contacts at the White House National Security Council, Department of Defense, Department of Commerce, Energy, Justice, and across the Department of State
Serves as a liaison for administrative HR matters, e.g., performance appraisal reminders, leave restoration procedures, proxy access in performance management systems, and award nomination procedures
Acts as a liaison for GSO work orders and IT maintenance and computer issues
Manages conference room schedule requests
Assists new staff members, processes new hire paperwork and coordinates equipment and security accesses
May be requested to maintain and process time and attendance records in support of other T administrative personnel
Assists T AUKUS personnel in scheduling meetings at the TS and TS/SCI level, such as National Security Council or Intelligence Community briefings. Ensures classified materials are managed appropriately, including procedures for handling and storing SCI documents
Briefs and coaches junior special and staff assistants assigned to the T Front Office and receives temporary assigned personnel
Performs other job-related duties as assigned
Qualification
Required
Active TS/SCI is required for this position
High school or GED and 8 years of experience in international politics/foreign policy, military/defense or security cooperation
Experience working with the U.S. interagency, preferably the Department of Defense, with a senior level of contacts
Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements
Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues
Experience in State Department paper content, format, and clearance management, including knowledge management systems such as Sharepoint
Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors
Proficiency in travel management, preferably experience with E2 solutions
Ability to solve problems and encourage consistent, solid performance
Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment
Strong organizational, communication, interpersonal, and computer skills
English language (written and spoken) communications skills
Must pass pre-employment qualifications of Cherokee Federal
Benefits
Medical
Dental
Vision
401K
Other possible benefits as provided
Company
Cherokee Federal
Cherokee Federal, a division of Cherokee Nation Businesses, is a trusted team of government contracting professionals who can rapidly build innovative solutions.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Clint Bickett
Chief Operating Officer
Charity Mackenzie
Executive Staff Coordinator to VP of HR and CIO
Recent News
2025-11-18
2025-09-02
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