Nicklaus Children's Health System · 13 hours ago
Office Coordinator NCPS - Pediatric Cardiology (Full Time, Days)
Miami, FL
Full-time
Onsite
Entry Level
2+ years expNicklaus Children's Health System is focused on delivering efficient operation and support for their NCPS practices. The Office Coordinator will perform administrative duties, support NCPS leaders, and ensure smooth operational workflows.
Health CareHospital
Responsibilities
Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements
Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes
Coordinates and follows-up on all initiatives and projects as assigned
Maintains and updates various databases, mailing lists, and directories of employees
Resolves administrative problems by analyzing information; identifying and communicating solutions
Verifies and submits orders for purchasing requests, IT requests, etc
Coordinate material and schedules to meet production deadlines and budget goals
Participates in projects and meetings, coordinating schedules, meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates
Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance
Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame
Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc
Qualification
Required
2-4 years Administrative Assistant or Secretarial experience
Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook)
Ability to organize and interpret data for decision making
Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes
Independent and strong problem solving skills
Ability to communicate verbally and in writing
Ability to work independently and flexibly with minimal supervision
Able to adapt and react calmly under stressful conditions
Able to maintain confidentiality of sensitive information
Able to prioritize and handle multiple concurrent tasks
Attention to detail
Represents the department/function in a professional, courteous, and efficient manner
Preferred
High school education or equivalent preferred
Executive level administrative support preferred
Knowledge of accounting skills
Company
Nicklaus Children's Health System
Nicklaus Children's relies on community support to continue providing the best care for every child in need right here in South Florida.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jennifer McCafferty-Fernandez
Senior Vice President, Strategy & External Affairs, Chief of Staff to CEO
Matthew Love
President & CEO
Recent News
HealthCareIT News
2025-10-17
2025-10-09
Company data provided by crunchbase