FGS Global · 1 day ago
Executive Assistant
New York, NY
Full-time
Hybrid
Mid Level
$90K/yr - $120K/yr
3+ years expFGS Global is the world’s leading stakeholder strategy firm, advising clients in navigating critical issues and reputational challenges. The Executive Assistant will provide high-level administrative support to executives, handling information requests, scheduling meetings, and managing travel arrangements while maintaining professionalism and confidentiality.
Business IntelligenceConsultingPublic Relations
No H1B
Responsibilities
Prepares travel arrangements, arranging itineraries and ensuring related travel policies and processes are adhered to
Coordinates a broad variety of administrative tasks for assigned Executives, including managing calendars, preparing emails/documents, and ensuring follow-up on all action items
Processes expense reimbursements, invoices, and purchase orders
Handles catering requests for client and team meetings
Responds to complex requests, directs inquiries, takes action, and follows up as appropriate
Develops presentations, correspondence, agendas, meeting materials, takes notes, and distributes meeting minutes
Proactively identifies potential areas of scheduling conflict and recommends solutions to mitigate issues
Provides broad administrative support to other staff, including scheduling coordination, travel arrangements, reserving meeting space, etc
Keeps executives well informed of upcoming commitments and responsibilities including follow-up
Communicates directly on behalf of the executives in a professional manner, bridging smooth and clear communications with internal departments and external constituents
Purchases and sends gifts on behalf of assigned executives as appropriate, adhering to company guidelines
Coordinates team outings, charitable efforts/initiatives, and networking/marketing events
Secures off-site event venues and coordinates with external vendors as needed
Qualification
Required
Minimum of 3+ years of experience providing administrative support to executives
Commitment to a customer-service-based support philosophy which involves consistently going above and beyond to ensure satisfaction, fostering a positive and responsive environment
Excellent communication skills with demonstrated ability to build strong relationships
Exceptional organizational skills with ability to manage multiple projects simultaneously
Strong proficiency in Microsoft Office applications (Excel, Outlook, Powerpoint, Sharepoint, Teams, and Word)
Ability to read, interpret, and comprehend documents
Attention to detail and problem-solving skills
Ability to work independently, with a team, and with a high volume of work
Availability to work outside of normal office hours, including nights and weekends, when business needs arise
Candidates must be authorized to work in the U.S. and not require work authorization sponsorship now or in the future
Company
FGS Global
FGS Global provides public relations consultancy services to serve the domestic and international clients.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$62.39MKey Investors
Kohlberg Kravis Roberts & Co.
2024-08-07Acquired
2023-10-17Private Equity· $6.46M
2023-04-11Private Equity
Leadership Team
Alexander Geiser
Chief Executive Officer
Michele Soho
Chief Operating Officer, North America
Recent News
Business Wire
2026-01-20
2026-01-09
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