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Restaurant Associates · 9 hours ago

Events Administrative Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$75K/yr - $80K/yr

Restaurant Associates is the industry’s leading provider of dining and event catering for prestigious venues. The Events Administrative Assistant will support the Events Director by coordinating catering logistics, managing event operations, and ensuring effective communication across departments to deliver outstanding guest experiences.

EducationFood and BeverageTravel

Growth Opportunities

Responsibilities

Assist in promoting and selling event space; collaborate with operations to ensure flawless execution

Maximize event revenue through strategic menu planning and upselling enhancements

Respond to all event inquiries promptly, ensuring same-day follow-up

Manage leads and inquiries via Tripleseat and other platforms with timely follow-up

Prepare and distribute Banquet Event Orders (BEOs) and related documentation

Oversee full event lifecycle: proposals, contracts, payments, floor plans, rentals, and post-event follow-up

Coordinate tastings, site visits, vendor meetings, and day-of logistics

Conduct client walkthroughs and greet hosts at event start to ensure satisfaction

Handle last-minute adjustments and ensure all details are executed as planned

Print and distribute custom menu cards; coordinate approvals with Chef and Events Director

Maintain accurate event details in reservation systems and internal platforms

Update event menus and materials in Canva, Tripleseat, and other tools

Place orders for specialty items (e.g., kosher meals, rentals, florals)

Attend weekly BEO meetings and ensure all departments are aligned

Flexibility to work weekends and evenings as needed

Adhere to time and attendance policies

Qualification

Event management platformsOrganizational skillsTime management skillsDesign tools proficiencyCommunication skillsInterpersonal skillsMultitaskingDynamic environment adaptability

Required

Strong organizational, planning, and time management skills

Ability to manage multiple projects and deadlines in a dynamic environment

Excellent communication and interpersonal skills

Highly proficient in event management platforms (e.g., Tripleseat) and design tools (e.g., Canva)

Benefits

Medical

Dental

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state)

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Paid Parental Leave

Personal Leave

Company

Restaurant Associates

Glassdoor4.2

Restaurant Associates is a premium food providing service to museums art performing centre educational institutions

Founded in 1953

New York, New York, USA

1001-5000 employees

http://www.restaurantassociates.com

Funding

Current Stage

Late Stage

Leadership Team

Ed Brown

Chief Executive Officer

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