Rowan University · 16 hours ago
Operations Coordinator (Program Assistant-AS), CMSRU
Camden, NJ
Full-time
Onsite
Mid Level
$51K/yr - $58K/yr
4+ years expRowan University is seeking an Operations Coordinator to provide administrative and operational support for the Camden Cancer Research Center and related programs. The role involves organizing events, managing databases, supervising student workers, and supporting faculty recruitment efforts.
Higher Education
No H1B
Responsibilities
Provide administrative and operational support for the Camden Cancer Research Center as well as current and new programs in Biomedical Sciences
Assist with the preparation of materials and meeting program development timelines
Schedule and attend program meetings
Create, maintain, and manage databases of key success metrics
Serve on BMS event committees and contribute to planning meetings
Organize seminars, symposiums, and retreats for faculty, staff, and students
Planning and execution of major BMS events such as the annual retreat, the seminar series, faculty recruitment, and research symposia
Coordinate logistics, including agenda development, catering, supplies, and vendor contracts
Secure reservations for dinner with speakers and key faculty
Process guest speaker travel and miscellaneous expense reimbursements following Rowan University guidelines and policies
Occasional evening and weekend event assignments
Assign tasks, provide guidance, and monitor the progress of student workers and part-time clerical staff
Ensure timely completion of assigned duties and provide feedback as necessary
Participate in search committees, as needed, for faculty, staff, and managers
Enter and maintain PageUp records for new hire faculty
Arrange travel and accommodations for candidate visits
Work with moving companies to arrange for relocation of new hires; process relocation reimbursements for new hire faculty
Prepare Faculty Appointments and Promotions packets; review packets and work with faculty to ensure that all required guidelines established by Rowan University and CMSRU Office of Faculty affairs are met
Enter and maintain accurate faculty information into Rowan Identity Management System (RIMS)
Take, format, and distribute minutes for various department, research, and committee meetings, including the CMSRU Research Committee and the CMSRU Conflict of Interest Committee
Prepare research-related materials and presentations utilizing professional writing and formatting skills for the CMSRU quarterly Medical School Board meetings and the Camden Cancer Research Center Board meetings
Develop and maintain databases relevant to the research output performance of BMS faculty, publication output, and performance indicators
Prepare, organize, and maintain research-related materials for continuous LCME accreditation readiness
Develop, maintain, and assist in the implementation of administrative standard operating procedures
Create and maintain BMS forms, including laboratory trainee onboarding documents, summer program documentation, and SOPs
Maintain a secure, shared database for departmental forms and documentation
Regularly update the BMS webpage
Work with Coriell and MD Anderson at Cooper webpage developers to maintain continuity with Camden Cancer Research Center webpages
Provide support for the Office of the Head/Associate Dean for Research, including email communication, calendar management/meeting requests, travel arrangements, and inquiry responses
Coordinate vendor contracts and agreements, ensuring compliance with university procurement policies
Establish standard operating procedures (SOPs) for various BMS functions
Qualification
Required
Bachelor's degree in a related field preferred, or equivalent work experience
Strong organizational, time management, and multitasking abilities
Excellent written and verbal communication skills
Experience with financial processing, and event planning
Ability to handle sensitive and confidential information with discretion
Demonstrated ability to work independently in a fast-paced department while maintaining professionalism and confidentiality
Exceptional relationship-building skills; must be able to communicate, interact, and work effectively with students, faculty, staff, and all external constituencies
Advanced organizational skills and attention to detail; ability to adapt to changing priorities and deadlines
Strong project management skills, including coordination and successfully completing multiple projects with competing deadlines
Enthusiastic attitude, optimistic, and collaborative
Proven expertise in Microsoft Outlook, Word, PowerPoint, and Excel
Ability to navigate university electronic resources and outside online assets related to job duties, such as cloud-based services, databases, and other sites linked to job duties
Four (4) years of professional position-related experience OR Possession of a bachelor's degree from an accredited college or university OR Possession of an associate's degree; and two (2) years of professional position-related experience
Benefits
Comprehensive NJ State health, dental and retirement benefits
Extensive accrued time off/paid holidays
Tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents)
Company
Rowan University
Since its founding in 1923, Rowan University has evolved from a teacher preparation college to a bustling regional university that's ranked among the best public universities in the North by U.S.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Sunovia S. Scudder
Co-founder, Youth Empowerment Program
Mark Sedlock
Vice President and CTO
Recent News
2026-01-16
2025-12-28
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