Suffolk Construction · 20 hours ago
Executive Assistant, Suffolk Design
Boston, MA
Full-time
Onsite
Mid, Senior Level
$89K/yr - $121K/yr
4+ years expSuffolk Construction is a national enterprise that builds, innovates, and invests, providing value across the entire project lifecycle. They are seeking an Executive Assistant/Office Manager to support senior executive leadership and manage the day-to-day administration of their growing office.
Civil EngineeringConstructionService Industry
Responsibilities
Perform a variety of administrative duties, such as typing reports and memos, maintaining computer databases and trackers, files and performing advanced administrative tasks for Suffolk Design leadership
Order and stock office supplies and manage office expense budget
Maintain and direct others to maintain a tidy office space
Assist in the coordination, supervision and completion of special projects, including the preparation of presentations
Actively maintain image databases directly with Suffolk Pursuit Marketing and Corporate Marketing teams
Attend Suffolk Design meetings and take
Perform duties of a highly confidential nature
Schedule Executive travel arrangements
Maintain Executive calendar; coordinate appointments, events and meetings
Compose correspondence, reports, forms, and other documents independently
Develop and maintain computerized spreadsheets and databases to enter information and generate reports
Communicate effectively with others individually as well as in small and large groups
Organize and plan work to meet deadlines
Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
Identify problems and implement or recommend solutions
Organize, prioritize, and coordinate assignments
Identify and analyze critical issues and recommend solutions to problems
Interpret and apply policies and procedures within limits of authority
Welcome visitors to 100 MAG, the Suffolk Design and Technology building
Organize Suffolk Design events, supporting directors and executives in coordinating logistics, food & beverage, visitor arrivals
Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
Qualification
Required
Bachelor's degree and 4 years related experience or 6 to 10 years related experience
Knowledge of principles and practices of business and managing personnel
Basic research methods and techniques
Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
Strong written and verbal communication
Basic Math and standard English grammar and usage
Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
Must be tactful and use discretion
Able to work effectively as part of a team and productively maintain confidentiality of information
Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Preferred
Strong graphic design skills and the ability to apply those skills in assisting the preparation of PowerPoint and printed presentation material is a plus
Marketing Experience is a plus but not required
Construction experience helpful, but not necessary and/or required departmental experience necessary
Technology experience helpful, but not necessary
Benefits
Competitive salaries
Auto allowances and gas cards for certain roles
Access to market leading medical and emotional and mental health benefits
Dental, and vision insurance plans
Virtual care options for physical therapy and primary care
Generous paid time off
401k plan with employer match and access to expert financial resources
Company paid and voluntary life insurance
Tax deferred savings accounts
10 backup daycare days each year
Short- and long-term disability
Commuter benefits
Company
Suffolk Construction
Suffolk Construction is a construction contracting company.
1001-5000 employees
H1B Sponsorship
Suffolk Construction has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (32)
2024 (11)
2023 (13)
2022 (12)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
John Fish
Chairman and Chief Executive Officer
Jit Kee Chin
Chief Technology Officer
Recent News
Company data provided by crunchbase