Toho Water Authority · 1 day ago
Administrative Specialist -All Levels
Kissimmee, FL
Full-time
Onsite
Entry, Mid Level
$21.90/hr - $27.36/hr
4+ years expToho Water Authority is seeking an Administrative Specialist to provide administrative support to various departments. The role involves managing communications, processing payroll, handling travel arrangements, and ensuring efficient office operations.
RecyclingWaste ManagementWaterWater Transportation
Responsibilities
Provides administrative support by creating correspondences; maintaining communications and personnel records; handling all claims and complaints; processing purchase requisitions and payroll; returning calls; evaluating reports and documents; and managing a calendar
Organizing duties for staff; assisting upper management; obtaining permits; processing work orders; and documenting work order requests
Build and maintain positive working relationship with co-workers, other employees and the community using principles of good customer service; represents and promotes Toho Water Authority to the community in a friendly, helpful and professional manner
Work to continuously improve effectiveness and efficiency of assigned and related tasks
Greet and screen all visitors and incoming calls, making referrals to appropriate personnel or personally resolving the matter. Provided both basic and specific information to telephone and in-person inquiries
Prioritize, distribute, and process incoming and outgoing mail for the assigned department
Provide administrative/secretarial support for management and/or staff of assigned department/division: relieve management staff of routine administrative tasks; screen telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; record and transcribe dictation; type, compose, edit, or proofread various documentation
Create, proofread and process a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes or verbal instruction. Review documents for accuracy, completion and conformance to established procedures
Monitor inventory of department supplies and forms; ensure availability of adequate materials to conduct work activities: initiate requests/orders for new or replacement supplies
Identify and/or recommend cost control measures in the delivery of all services and functions within department and under area of responsibility
Processes department payroll, generates finance reports and assists with the development of annual budgets at the direction of department director
Performs related duties as assigned
Qualification
Required
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying
Administrative Specialist I: A High School Diploma or GED issued from an approved GED Administrator
Relevant experience in a related field is a plus
Must possess and maintain a valid State of Florida Class E Driver's License
Administrative Specialist II: High School Diploma or GED issued from an approved GED Administrator
Four years of relevant industry or professional experience
Must possess and maintain a valid State of Florida Class E Driver's License
Preferred
Strong organizational skills
Proven ability to exercise sound, independent judgment, and discretion while maintaining the confidentiality of information and documents
Proficient working knowledge of Microsoft Suite of products (Outlook, Word, Excel, PowerPoint)
Strong verbal and written communication skills
Demonstrated ability to manage projects, prioritize and meet deadlines
Benefits
Health, Dental, and Vision Medical Insurance
Employee Onsite Wellness Center
401(a) and 457 Retirement Plans
Retirement Match
Group Basic Life Insurance / AD&D
Paid Vacation and Holidays
Paid Sick Time / Sick Bank
Employee Assistance Program
Flexible Spending Account Program
Dependent Care (FSA)
Longevity and Christmas Bonuses
Tuition Reimbursement
Company
Toho Water Authority
Toho Water Authority is a utility company that provides reliable and cost-effective water, wastewater and reclaimed water services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Todd Swingle
Executive Director / CEO
Amber Lavoie, SHRM-CP
Senior Human Resources Business Partner
Recent News
The Business Journals
2024-10-10
2023-02-01
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