Kairoi Residential · 2 days ago
Executive Administrative Assistant - Kairoi Development
San Antonio,TX,US
Full-time
Hybrid
Senior Level
5+ years expKairoi Residential is a company focused on providing high-level administrative support to executive management. The Executive Assistant will manage complex schedules, coordinate projects, and handle sensitive information, playing a crucial role in supporting the executive team and facilitating smooth workflow within the organization.
Property ManagementReal EstateResidential
Responsibilities
Provide comprehensive administrative support to executive management, relieving them of administrative details and managing both personal and professional tasks
Coordinate workflow, prioritize tasks, and proactively follow up on delegated assignments to ensure timely completion
Exercise initiative to manage situations effectively in the manager's absence and maintain project schedules
Develop and maintain procedures manuals to ensure consistent performance of routine tasks
Compose, prepare, and review correspondence and reports for executive signature
Manage incoming mail, prioritize action items, and ensure timely responses to requests
Monitor and respond to emails as required, drafting or abstracting reports as needed
Serve as the primary point of contact for department heads, executives, investors, financiers, and owners, fostering positive communication and collaboration
Coordinate conference calls and meetings effectively
Collaborate with the Executive Assistant to the CEO to coordinate events, provide backup support, and ensure seamless coverage
Manage and maintain business and personal calendars, optimizing time efficiency for executive management
Schedule meetings, prepare agendas, and arrange necessary facilities
Handle all inquiries with professionalism and efficiency, arranging callbacks and providing necessary information
Screen visitors, manage interruptions, and ensure a professional and welcoming environment
Arrange travel for executive management and other designated personnel, including itineraries, trip files, and expense reports
Monitor travel arrangements and provide support in case of disruptions or changes
Maintain and improve data storage and retrieval systems
Manage administrative details for projects and seek opportunities to contribute to projects within areas of competence
Complete other assignments as directed by executive management
Qualification
Required
Bachelor's Degree preferred but not mandatory
5 years of experience supporting 'C'-level executives
Advanced proficiency in Microsoft Office Suite, Adobe products, and travel arrangement tools
Demonstrated skills, professionalism, and ability to maintain confidentiality at an advanced level
Excellent written and verbal communication skills
Must have a valid driver's license with no major infractions in the last 12 months
Company
Kairoi Residential
Kairoi Residential is a premier, vertically integrated, multifamily investment, development, and property management company.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Lynd, Jr.
CEO
Recent News
GlobeNewswire
2026-01-22
The Real Deal
2025-12-11
2025-10-02
Company data provided by crunchbase