Griswold · 17 hours ago
Office Operations & Administrative Coordinator (Experienced Preferred)
Highland Park, IL, 60035, US
Full-time
Hybrid
Entry, Mid Level
2+ years expGriswold Care Chicagoland is a family-owned home care agency seeking an experienced Office Operations & Administrative Coordinator to manage daily office operations, administrative workflows, and compliance support. This role is ideal for a seasoned administrative or operations professional with experience in home care, healthcare administration, or compliance-driven environments.
Health CareHome Health CareMedical
Responsibilities
Oversee daily office operations and administrative processes
Maintain accurate and compliant caregiver and client files
Track caregiver credentials, licenses, expirations, and compliance requirements
Support HR and hiring processes, including onboarding and documentation
Hireology, DocuSign, Ally (experience preferred)
Maintain IDPH compliance binders and required documentation
Answer and manage main office phone lines professionally
Greet caregivers, clients, and walk-in visitors
Track employee PTO and sick time to ensure adequate coverage
Order office supplies and maintain office equipment (printers, fax, scanners)
Ensure marketing packets, applications, and fee schedules are stocked
Support care coordination and scheduling operations as needed
Qualification
Required
2+ years experience in office management, administrative operations, healthcare administration, or HR coordination
Strong understanding of compliance, documentation, and confidentiality (HIPAA)
High attention to detail with strong organizational skills
Ability to manage multiple priorities independently
Proficiency in Microsoft Word and Excel
Experience with digital document management systems
Professional, dependable, and customer-service oriented
Comfortable working in a fast-paced, growing office
Preferred
Experience in home care, healthcare, or regulated environments strongly preferred
Hireology, DocuSign, Ally (experience preferred)
Benefits
2 weeks paid time off
Company
Griswold
Griswold is an award-winning pioneer in the home care industry, with over four decades of experience and a storied legacy of compassion and integrity.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2009-06-01Series Unknown
Leadership Team
Katherine Schiavino
Chief Financial Officer
Patrick Gray
Director/Co-owner/ COO
Recent News
The Journal Record
2025-12-10
Home Health Care News
2025-07-30
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