Saint Peter’s Healthcare System · 2 days ago
Administrative Assistant
New Brunswick, NJ
Full-time
Onsite
Mid Level
$20.13/hr - $32.19/hr
3+ years expSaint Peter’s Healthcare System is seeking an Administrative Assistant to support their Care Coordination department. The role involves managing communication, assisting with budget procedures, maintaining patient information, and coordinating office operations to ensure efficiency and quality.
Health CareHealth DiagnosticsMedical
Responsibilities
Receive telephone calls (reviews voicemails) and electronic consult requests for the department within established timeframes and obtains pertinent information, dispatches to appropriate person, escalating as necessary and maintaining confidentiality as required
Assist Management with departmental budget procedures by obtaining invoices, creating vouchers and requesting necessary signatures, submitting to Accounts Payable and retains copies of transactions, following up with all parties as needed
Receive patients, visitors, and interdisciplinary/other departmental staff and responds to majority of patient/visitors by providing information based on knowledge of relevant departmental and Hospital policies and procedures, promptly notifying appropriate personnel if assistance is needed
Ensure that resource information from community agencies and post-acute providers is organized, current, and available as needed
Maintain time and attendance records with entry in the hospital payroll system, maintaining copies of all transactions and publishing schedules for the department and accurately and timely adding to schedule board
Coordinate on-boarding for on-site post-acute preadmission liaisons and agency representatives, including updating and preparing orientation packets for Post-Acute Provider representative, monitoring required information for onboarding and provides other assistance as needed
Prepare and transmit time sensitive patient information in accordance with regulatory guidelines, Identifying phone calls and/or fax requests regarding a patient appeal of the physician discharge with immediate escalation to Department leadership
Compile required information from the patient’s medical record and transmits to the regulatory entity within the required time frame and implements the Summary of Care multi-step process by running reports in the Case Management software solution, identifying patients who are discharged to post-acute providers, accessing the Electronic Medical Record, activating the Summary of Care document in the EMR, transmitting via the Case Management solution, and running reports to validate transmission to the post-acute provider
Coordinate Office operations and procedures to ensure efficiency and quality, serving as liaison between Department and support departments, monitoring and maintaining appropriate level of office supplies and conducts routine preventative maintenance of office machines and equipment (eg, telephones, computers, printers)
Screen, sort, and distribute Department’s incoming mail and faxes.in accordance with established department procedure and approved timeframe
Schedule meetings, conferences, and appointments for staff and management in accordance with established office procedures
Maintain electronic and hard-copy files and record-keeping for the Department as per established procedures
Qualification
Required
Ability to type, edit and proof business correspondence and prepare reports
Three (3) years related secretarial work experience including arranging meetings and conferences
Strong interpersonal, critical thinking, and problem-solving skills necessary to deal effectively and courteously with a diverse group of internal callers, patients and visitors, as well as a large volume of external contacts
Must be able to accurately and efficiently record and type minutes and dictation involving a normal range of business vocabulary or a limited and recurring range of special terminology
Generally sedentary work but may require standing and walking
Benefits
Medical, dental, and vision insurance
Savings accounts
Voluntary benefits
Wellness programs and discounts
Paid life insurance
Generous 401(k) match
Adoption assistance
Back-up daycare
Free onsite parking
Recognition rewards
Fully paid tuition program
Generous tuition assistance program
Company
Saint Peter’s Healthcare System
SAINT PETER’S HEALTHCARE SYSTEM Saint Peter’s Healthcare System, Inc.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2024-06-29Acquired
Leadership Team
Alyssa Verderami
Chief Legal Officer & Vice President of Risk Management
Alla Grygorian-Leonard
Provider Acquisition Partner
Recent News
2025-11-12
2025-10-24
2025-10-06
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