RHF (Retirement Housing Foundation) · 14 hours ago
Executive Administrative Assistant (Temporary)
Long Beach, California, United States
Full-time
Onsite
Mid Level
$30/hr - $35/hr
3+ years expRHF (Retirement Housing Foundation) is dedicated to making a meaningful difference in the lives of its residents. The Executive Administrative Assistant supports the Vice President of Acquisitions & Development by providing comprehensive administrative and operational support, ensuring smooth departmental functioning and effective communication.
Real Estate
Responsibilities
Coordinate and schedule meetings, including reviewing requests, resolving conflicts, recording minutes, sending reminders, and preparing handouts
Screen and direct phone calls, distribute correspondence, and format information for internal and external communication
Prepare, edit, and review written communications, memos, letters, spreadsheets, and reports, including highly sensitive and confidential materials
Execute clerical and general office duties, including maintaining filing systems, data entry, copying, typing, and ordering office supplies
Enhance internal organizational systems and improve physical and digital documentation management
Undertake ad-hoc administrative projects as requested
Manage and coordinate documentation for construction pay applications, change orders, third-party invoices, and other departmental files
Assist in the preparation of applications for loans, grants, and other financial documentation
Provide support in the creation or collection of routine documents, reports, and executive status updates
Prepare RHF PDA Committee agendas, minutes, and weekly Development Department meeting notes
Act as liaison between the VP, A&D and various department heads, board members, and external stakeholders
Support coordination and delivery of presentations, document edits, and event planning as needed
Manage information flow in a timely and accurate manner with a high level of discretion
Assist with general office needs, including expense management, deposits, technology troubleshooting, errands, lunch orders, and meeting coordination
Demonstrate poise, tact, and diplomacy in handling time-sensitive and confidential situations
Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently
Establish and maintain effective business relationships with all levels of management, employees, and business contacts
Undertake additional work as required to meet department needs
Perform other duties as assigned
Qualification
Required
Proficient with Microsoft Office Suite and related software
Excellent verbal, written, and interpersonal communication skills
Highly organized, detail-oriented, and able to multitask efficiently
Ability to work independently with minimal supervision
Strong time management skills and ability to meet deadlines
Sound decision-making and effective problem-solving abilities
Demonstrates a high degree of professionalism and confidentiality
High school or trade school graduate (or equivalent)
Good knowledge of business English, spelling, and punctuation
Excellent administrative skills and knowledge of general office practices
Minimum of three years of office experience with increasing responsibility
Preferred
Prior experience in a corporate office environment preferred
Company
RHF (Retirement Housing Foundation)
The Mission of RHF (Retirement Housing Foundation), a national non-profit organization, is to provide affordable housing and service coordination for persons with limited incomes in an all-encompassing environment that enhances their quality of life physically, mentally, and spiritually.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Stuart Hartman
Chief Executive Officer
Frank Rossello
CFO/VP Finance
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