Clarkson University · 2 days ago
Administrative Coordinator- INTERNAL ONLY
Potsdam, NY, US
Full-time
Onsite
Mid, Senior Level
5+ years expClarkson University is seeking an Administrative Coordinator to assist the Program Directors of the EMT, PT, PA, and OT programs in managing the graduate program. The role involves providing clerical and administrative support, ensuring smooth operations within the department, and facilitating graduate admissions and clinical education support.
E-LearningHigher EducationTrainingUniversities
No H1B
Responsibilities
Supporting and implement the day-to day operations of the department
Serve as a point of contact for department and respond to changing situations with flexibility, including reprioritizing work as needed
Schedule appointments/meetings and maintains calendars as required
Organize and maintain files/records
Manage communications including telephone, mail, web, email and meeting minutes
Create, proof and distribute departmental correspondence, reports, memos, and related departmental documents
Purchase supplies and maintain department inventory
Ensure the accuracy of printed and online materials and program information
Prepares graduate program information for the department website posting and ensure updates each semester
Process inquiries and applications in PeopleSoft
Oversee general operations, including processing and maintaining paperwork, records, and files required to support the departments and programs
Direct phone calls, creates documents and correspondences and makes travel arrangements
Demonstrates initiative in making decisions without direct supervision
Implement improvements to workflows and processes for greater efficiency
Manage financial processes, including purchase requisitions, performing P-Card reconciliation, budget file organization, and preparation of monthly budget reports
Maintain and process student applications/departmental records, including corresponding related to acceptance, wait list, and rejection letters
Provide guidance to students and faculty on policies, procedures, and graduation requirements
Maintain confidentiality in all aspects of work
Provide reception coverage including phone, visitor assistance, and communication with internal and external entities including clinical sites
Assist with scheduling travel arrangements
Prepare purchase requisitions and correspondence with limited instruction
Monitor and maintain department budgets
Participate in event planning and program implementations
Provide oversight and training for work study students in general office procedures; monitor work for accuracy and completeness
Update department website
Assist with other projects, administrative duties, and initiatives as assigned
Review graduate applications within Centralized Application Service (CAS) and ensure alignment with program admissions criteria
Assign qualified applicants to appropriate faculty reviewers and support committee review processes
Compile and maintain admissions data to support decision-making and trend analysis
Participate in scheduled admissions committee meetings across PA, PT, and OT programs
Coordinate admissions interviews, including preparation of Zoom links, distribution of interview schedules, and compilation of interview rubrics
Calculate and consolidate interview and application scoring for committee review
Update CAS configurations and admissions-related website content to ensure accuracy and compliance with accreditation and program requirements
Work with program committees to review and update admissions policies and ensure compliance with accrediting bodies
Send required admissions status updates including missing-document notices, decision notifications, deposit confirmations, and intent -to-matriculate communications
Provide applicants with onboarding resources such as financial aid contacts, housing information, technology setup instructions, and program-specific next steps
Support admitted-student engagement through cohort email group setup, welcome communications, and distribution of program welcome gift links
Assist with recruitment and yield events specific to graduate admissions, including accepted-student programming and informational sessions
Contact clinical sites to confirm placement availability and assist in securing new potential site partnerships
Verify student information and documentation within EXXAT for accuracy
Prepare and distribute end-of-clinical certificates to students
Conduct outreach to new or prospective clinical sites regarding the availability of placement opportunities
Qualification
Required
Associates Degree in related field or a High School degree in equivalent with five (5) years of office experience
Experience using PeopleSoft
Intermediate experience with Microsoft Office Suite (Word, Excel, and PowerPoint)
Proven ability to handle difficult conversations and situations
Excellent written and oral communication skills
Resourceful with strong problem-solving skills and demonstrated ability to work independently
Ability to interact effectively students, parents, faculty, and staff
Ability to execute tasks in a busy academic environment
Demonstrated flexibility and ability to work collaboratively in a team environment
Ability to maintain and manage confidential information
Positive attitude and professional demeanor
Strong planning and time-management skills with the ability to prioritize tasks
Demonstrated commitment to diversity and inclusion
Preferred
Bachelor's Degree in related field
Benefits
Health & Safety
Company
Clarkson University
Clarkson U educates the leaders of the global economy.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$2.36MKey Investors
ConstellationU.S. Environmental Protection AgencyNorthern Border Regional Commission,U.S. Department of Agriculture
2025-11-20Grant
2024-09-02Grant· $1.5M
2023-12-14Grant· $0.41M
Leadership Team
S
Spencer F. Thew
Director of Construction Engineering Management
Recent News
2025-11-23
Central New York Business Journal
2025-11-06
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2025-10-31
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