Preston Companies · 2 days ago
Accounts Payable Specialist
Milpitas, CA
Full-time
Onsite
Mid, Senior Level
$26/hr - $32/hr
4+ years expPreston Companies is a well-established organization with over 55 years of experience in delivering reliable underground utility installations. They are seeking an Accounts Payable Specialist who will oversee the accounts payable process, ensuring timely and accurate payments while acting as a liaison between internal departments and external vendors.
Real Estate
Responsibilities
Receive, review, and process high volumes of vendor invoices for accuracy, proper approval, and correct coding
Schedule and prepare checks, and ACH (Portal) payments according to payment terms
Monitor and manage aged payables to avoid late fees and maintain vendor relationships
Respond to vendor inquiries and resolve discrepancies related to payments and invoicing
Maintain accurate vendor records, including W-9s and tax information
Assist with monthly closing tasks, including reconciliation of AP sub-ledger to the general ledger
Generate reports related to payables, aging, and cash disbursements as requested
Ensure adherence to company policies, procedures, and internal controls
Support audits by preparing documentation and responding to auditor inquiries
Identify opportunities for automation or efficiency in the AP workflow
Train junior staff or provide guidance on AP best practices when applicable
Qualification
Required
Associate or bachelor's degree in accounting, Finance, or related field preferred
4–6+ years of AP experience, with at least 1–2 years in a senior or lead capacity
Strong understanding of general accounting principles
Experience with ERP systems (e.g., SAGE 300, TimberScan, SAP, Oracle, NetSuite, or Viewpoint for construction)
Preferred
Familiarity with construction industry payables, such as lien waivers, progress billing, subcontractor invoicing
Experience handling multi-entity or multi-state accounts payable
Prior involvement with 1099 processing and year-end closing
Benefits
Comprehensive medical, dental, vision, and life insurance options
Retirement savings plans with potential employer contributions
Paid holidays and Paid Time Off (PTO)
Access to training, certifications, and opportunities for career advancement
Employee Assistance Program (EAP) and wellness resources
Company
Preston Companies
PrestonPipelines | PrestonElectric | DirtMarket The Preston Companies bring extensive expertise and hands-on partnership to complex projects.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ron Bianchini
Vice President, Chief Operating Officer
Company data provided by crunchbase