UF Health · 11 hours ago
Program Analyst | Supply Chain | Full-time | Days
Saint Johns, FL
Full-time
Onsite
Mid Level
3+ years expUF Health is seeking a Program Analyst to oversee the Automated Supply Station Program. This role involves planning, execution, and collaboration with various managers to ensure program success, including budgeting, training, and monitoring of supply stations.
Health CareMedical
Responsibilities
Coordinates the Automated Supply Stations from installation which includes building, loading, and labeling of all work stations in an efficient manner which includes system training. Maintains Monthly Invoice Reconciliation and monitoring of agreement at all times. Maintains schedules at all times with all ¿Active¿ Serial Numbers along with current locations of all equipment. Tracks and provides updated information as to adherence to program budget. Work with users and vendors regarding project planning and solution identification. (30%)
Benchmark stock-outs, monitor the Stock Out Summary reports, determines the cause of the stock-outs and implements procedure to reduce/eliminate stock outs. Develops and monitors program budgets and productivity measures, supplier contract compliance and cost containment initiatives. Must research and utilize benchmark data to maximize efficiency. Provides consultation, direction and education related to assigned computerized documentation with nursing staff and other health care providers. (30%)
Ensures the integrity of data exchange regarding Supply Chain Services System, EPIC, Revenue Integrity, Patient Billing and any other information system reports for quality monitoring and regular audit. Documents supply expense and revenue opportunities in each area; trend month-to-month and year-to-year. Facilitates and/or participates in intra and inter department forums, committees and groups that impact clinical documentation regarding the involvement of the Program Analyst role and responsibilities. (15%)
Obtains and tracks data in order to identify discrepancies regarding ¿Loss Charges Per Unit¿ and report on a monthly basis. Works closely with all nursing units to acquire a good working relationship at all times. Works closely with staff, regarding all system upgrades, interfaces and conversions so that a smooth and efficient process is maintained at all times. (15%)
Develops and implements an inventory schedule/system for all Supply Stations and coordinates compliance with appropriate management and attend meetings as necessary to support the automation process. Add and delete items based on utilization needs. User maintenance necessary at all times in order to keep data current. (10%)
Insures adequate user training working in coordination with Nursing and Hospital training/education departments
Notifies Supplier of any upcoming ADT/Interface software changes, nursing location moves, etc
Performs all other duties as assigned by management within job scope
Some travel required for participating in system level meetings and for training
Attends meetings and participates on committees as necessary
Qualification
Required
Associate's degree. Four (4) years of relevant experience will be accepted in lieu of degree
3-5 years - Automated Systems and Inventory Management
Requires excellent leadership and program management skills, highly knowledgeable in financial analysis and inventory control principles
Excellent communication and collaboration skills necessary for coordinating effective change among staff and clinicians
Hands-on experience with Supply Chain Services System and the Automated Supply Station software
Proficient in Word and Excel
Excellent communication skills both verbal and writing
Ability to work with and interface with other managers
Ability to be an effective problem solver as issues present
Excellent interpersonal skills
Clear understanding of systems functionality and/or departmental processes as they relate to the supported system/application
Strong analytical, organizational and communication skills are required for interpreting and distributing documentation related to systems/application functionality, upgrades and enhancements
Ability to work both independently and as a team member in a solution oriented and customer focused environment
Preferred
Bachelor's Degree
At least one (1) year of office experience and/or healthcare industry experience preferred
Company
UF Health
University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Thornton
Senior Vice President and Chief Financial Officer
Lydia Hendrix BSN,CRRN,MS
Chief Operating Officer
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