National Emergency Management and Response · 1 day ago
Executive Assistant
Schertz, TX
Full-time
Onsite
Mid, Senior Level
5+ years expNational Emergency Management and Response is a company dedicated to making a positive impact globally. The Executive Assistant provides high-level administrative and operational support to executive leadership, managing schedules, documents, and office operations while serving as a primary contact for stakeholders.
Non-profit Organization Management
No H1B
Responsibilities
Provide comprehensive administrative support to executive leadership, including preparation of minutes, reports, manuals, rosters, grant materials, and executive correspondence
Manage executive calendars, meetings, conference logistics, travel arrangements, and ensure meeting minutes and notes are delivered within 24 hours
Maintain ownership of administrative records (e.g., employee directories, contracts, deliverables) and ensure current policies and SOPs are accessible across designated platforms
Provide timely administrative support for invoicing, requisitions, reclassifications, and expense reports within 24 hours of receipt
Serve as the primary point of contact for headquarters, greet visitors, manage calls and inquiries, and ensure same-business-day responses
Conduct executive-level research, prepare summaries and reports, and collect photos, data, and metrics for leadership and Board materials
Support onboarding and access management, including workstations, uniforms, badging, system access, and staff resource portals
Monitor facility access, badging, and visitor logs, and support emergency management and deployment operations as required
Qualification
Required
Associate degree required
Minimum five (5) years of progressive administrative experience in a company with more than 25 employees
Excellent editing and typing skills (70 WPM)
Knowledge of non-profit administration and office management required
At least one (1) year of experience assisting C-level staff
Strong proficiency in Microsoft Office 365 with intermediate to advanced computer literacy
Excellent editing, proofreading, and written communication skills
Ability to communicate clearly and professionally in writing and verbally
Demonstrated ability to maintain confidentiality, emotional control, discretion, and professional composure at all times
Proven ability to organize, prioritize, and manage multiple responsibilities in a fast-paced environment
Compliance with HIPAA, organizational confidentiality standards, and completion of required ICS courses within three (3) months of hire
Maintain a valid U.S. Driver's License and successfully pass background, drug, and criminal checks throughout employment
Ability to perform physical activities including walking, bending, and lifting up to 50 lbs. with or without accommodation
Availability for on-call duty and flexible hours, including nights, weekends, and holidays
Preferred
Bachelor's degree preferred
At least one (1) year of experience assisting C-level staff is very highly preferred
Bilingual English/Spanish preferred
Company
National Emergency Management and Response
A trusted partner with unparalleled resources and expertise in responding to all-hazards incidents.
Founded in 2022Schertz, Texas, US
1001-5000 employeesFunding
Current Stage
Late StageCompany data provided by crunchbase