Scenic Hudson, Inc. · 23 hours ago
Executive Assistant to Senior Vice President
Poughkeepsie, NY 12601
Full-time
Hybrid
Mid Level
$71K/yr - $77K/yrScenic Hudson, Inc. is dedicated to preserving the Hudson Valley's beauty and health. They are seeking an Executive Assistant to provide high-level administrative support to the Senior Vice President and teams involved in development and communications, ensuring efficient office operations and meeting deadlines.
Non-profit Organization Management
Responsibilities
Provide clerical and administrative support to the Senior Vice President, including scheduling meetings, managing workflow, preparing meeting materials, making reservations, sending correspondence, taking notes, conducting research, solving problems, and issuing reminders for meetings, events, and deadlines
Provide clerical and administrative support to the Director of Communications and Assistant Directors of Development. This may include creating and editing documents, printing, photocopying, emailing, phoning, mailings, note-taking, proofreading/copyediting, data entry, processing invoices and expenses, research, and problem-solving
Provide backup clerical and administrative support to the President when the President’s Executive Assistant is out of the office, including scheduling meetings, making reservations, sending correspondence, and providing reminders
Maintain a highly detailed calendar of all scheduled donor-related meetings and prompt the Assistant Director of Stewardship weekly regarding required materials
Schedule, attend, and participate in monthly Development Team meetings, weekly Communications Team meetings, and monthly Strategic Engagement Team meetings; take and distribute meeting notes
Maintain or coordinate office supplies, equipment, and furnishings for the Development Team, including organizing and tracking inventory for events and donor cultivation
Support the Senior Vice President and Strategic Engagement Team with community outreach activities, including maintaining the events calendar, taking notes, and distributing action items. (Ability to lift and move up to 30 pounds required.)
Assist with production and packaging of individual, foundation, and government proposals; prepare mailings; assemble donor stewardship gifts
Distribute and open mail on a rotating basis with other Executive and Administrative Assistants; notify the Development Team of major contributions received
Staff special events (a shared responsibility among fundraising and outreach staff), which may include evenings and weekends
Assist with donor tours and outings, including travel schedules, itineraries, and hospitality arrangements
Pick up or deliver Development-related materials to the President and/or Senior Vice President on days when working remotely
Submit monthly credit card receipts via Paycom for the Senior Vice President, Director of Communications, and Assistant Director of Development; reconcile discrepancies with Finance as needed
Place clothing and promotional item orders (e.g., L.L. Bean) for donors and select staff as needed and for all staff on a triannual basis
Generate tickler system for individual and foundation-related actions for appropriate staff and Board members
Manage the donor thank-you mailing system to ensure timely and appropriate acknowledgment by the President
Identify upcoming major donor and Board birthdays; recommend and order gifts or other outreach
Monitor inquiries sent to info@scenichudson.org and direct them to appropriate staff for response
Maintain department subscriptions and password records for the Development Team
Qualification
Required
Excellent office and computer skills
Strong proofreading and copyediting abilities
Exceptional attention to detail
The ability to manage multiple tasks simultaneously
The ability to work effectively under pressure
A collaborative, service-oriented mindset
Benefits
Competitive benefits
Company
Scenic Hudson, Inc.
Scenic Hudson is a community-oriented organization that works with policymakers, municipalities, engaged citizens, and developers to ensure that the natural beauty of the Hudson Valley persists.
Founded in 1963
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase