The Salvation Army Southern California · 19 hours ago
Program Administrative Aide
San Francisco, California, United States
Full-time
Onsite
New Grad, Entry Level
$22/hr - $22/hrThe Salvation Army Southern California is an international movement with a mission to meet human needs in the name of Jesus Christ. The Program Administrative Aide provides essential administrative, program, intake, and financial support to the San Francisco Adult Rehabilitation Center, ensuring accurate recordkeeping and compliance with established procedures.
Non-profit Organization Management
Responsibilities
Provide clerical and administrative support to the Program Dept including reception coverage, correspondence, scheduling, telephone support, record maintenance, and coordination of front office operations
Prepare, maintain, and secure beneficiary files and electronic databases; track file usage; prepare schedules, rosters, certificates, reports, and documentation related to program activities, case conferences, reviews, and graduations
Support case conferences and staff meetings through document preparation, agenda coordination, attendance, and accurate minute-taking; process discharge summaries and transmit required information
Assist with intake functions including application processing, required database checks, badge preparation, supervision of observed urinalysis for same-gender applicants when required, and coverage during staff absences
Operate and maintain office equipment; prepare work orders, supply orders, and service requests to support daily office operations
Perform routine accounting and financial support functions, including invoice processing, petty cash, miscellaneous income, beneficiary accounting records, food stamp controls, and bi-weekly payroll processing
Maintain control logs and secure handling of financial instruments and access, including food stamps, canteen cards, gratuities, credit cards, membership cards, and safe combinations
Perform other related program or administrative duties as assigned
Qualification
Required
Competency in MS Office, databases and accounting software
Accuracy and attention to detail
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Well organized
High School diploma
California Drivers License
Ability to maintain strict confidentiality and adhere to all HIPAA (or relevant privacy) regulations, Salvation Army policies, and applicable laws
Strong interpersonal, verbal, and written communication skills
Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment
Ability to communicate clearly on the telephone
Ability to lift up to 25 lbs
Ability to perform various repetitive motion tasks
Preferred
Associates degree or relevant certification is a plus
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
Founded in 1865
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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