Daiohs First Choice · 2 days ago
Office Administrator
Villa Park, IL
Full-time
Onsite
New Grad, Entry Level
$25/hr - $27/hrDaiohs First Choice is on a mission to fuel workplaces across the nation with unbeatable customer service and top-quality office coffee solutions. They are currently seeking an Office Administrator to oversee day-to-day office operations, manage insurance claims, and support various administrative functions within the company.
Food & Beverages
Responsibilities
Oversee daily office operations, including supplies, equipment maintenance and facility management
Respond to and route incoming corporate phone calls and emails, ensuring timely, accurate, and professional communication
Greet and assist walk-in visitors, ensuring compliance with company visitor policies, check-in procedure
Maintain kitchen and show rooms including monitoring supplies, cleanliness and restocking needs
Manage office supplies inventory, including ordering, organizing, and tracking usage
Organize and maintain the supply room to ensure accurate inventory level, proper storage, and easy access to materials
Coordinate and organize monthly staff luncheons, including scheduling, ordering and arranging food delivery or pickup
Coordinate all mail-related activities, including sorting, distributing, and forwarding incoming mail to appropriate recipients
Input and update data in various systems and databases
Generate reports and maintain accurate records for team use
Assist in special projects and events as assigned
Assist in projects such as system upgrades, migrations, or implementations
Maintain and update company records, databases, and filing systems
Prepare and distribute internal communications, and reports as required
Collaborate with different departments to support their administrative needs
Manage the end-to-end process of auto and property liability insurance claims
Collect, review, and file documentation related to incidents, including police reports, photos, and witness statements
Serve as the primary point of contact for insurance providers and adjusters
Coordinate with internal departments to ensure timely submission of claims and accurate documentation
Maintain accurate records of all claims and prepare reports for management
Qualification
Required
High School diploma or equivalent
Proven administrative experience
Excellent analytical and problem-solving skills
Strong organizational skills and ability to multi-task and complete projects on time
Excellent communication skills
Benefits
401(k) and company matching
Medical, Dental and Vision Insurance
Employee Assistance Program
Life insurance
Paid vacation and sick time
9 paid holidays
Company
Daiohs First Choice
We make you the office hero with complete offerings for your workplace kitchen and break room, customized to your people, culture and location.
Founded in 1987
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase