Hawaii HealthCare (HiHealthCare) - A Division of The Hawaii Group · 9 hours ago
Administrative Support Specialist (Oahu)
Honolulu, HI
Full-time
Onsite
New Grad, Entry Level
$17/hr - $20/hrHiHealthCare is seeking a highly organized and motivated Administrative Support Specialist to join our office team. This role supports essential administrative and operational functions to ensure compliance with agency standards, state and federal requirements, and internal policies and procedures.
Health CareHome Health CareMedical
Responsibilities
Greet and assist office visitors with professionalism and courtesy
Maintain office equipment (phones, scanner, copier, fax, furniture), including routine preventative maintenance, repair coordination, and supply inventory
Handle all incoming and outgoing faxes; track documents requiring signatures
Maintain field device inventory, oversee equipment assignments and returns, and ensure proper documentation
Manage office and medical supply inventory; assist with distribution records, stock levels, and order placement
Monitor and respond to general email inbox inquiries; distribute communications as needed
Receive, sort, and distribute daily mail
Prepare, pull, and compile reports as requested; assist with data entry
Participate in weekly team meetings (in-person or virtual)
Assist in coordinating and executing company events and activities
Provide support to the hiring team with recruiting, interviewing, and onboarding workflows
Maintain accurate, organized, and detailed candidate tracking databases
Coordinate and communicate with candidates regarding interviews, next steps, and reminders
Assist with remote training logistics and staff education coordination
Maintain accurate records and paperwork in accordance with agency standards
Ensure all activities uphold HIPAA compliance
Perform additional administrative and operational duties as assigned
Qualification
Required
Highly organized and motivated
Ability to support essential administrative and operational functions
Compliance with agency standards, state and federal requirements, and internal policies and procedures
Professionalism and courtesy in greeting and assisting office visitors
Maintenance of office equipment including routine preventative maintenance and repair coordination
Handling of all incoming and outgoing faxes and tracking documents requiring signatures
Management of field device inventory and overseeing equipment assignments and returns
Management of office and medical supply inventory and assisting with distribution records and order placement
Monitoring and responding to general email inbox inquiries
Receiving, sorting, and distributing daily mail
Preparation, pulling, and compiling reports as requested and assisting with data entry
Participation in weekly team meetings (in-person or virtual)
Assistance in coordinating and executing company events and activities
Support to the hiring team with recruiting, interviewing, and onboarding workflows
Maintenance of accurate, organized, and detailed candidate tracking databases
Coordination and communication with candidates regarding interviews, next steps, and reminders
Assistance with remote training logistics and staff education coordination
Maintenance of accurate records and paperwork in accordance with agency standards
Upholding HIPAA compliance
Performing additional administrative and operational duties as assigned
Understanding implications of decisions and aligning work with strategic goals
Respecting cultural differences and supporting a harassment-free workplace
Acting with integrity and building trust
Making sound decisions and including the right stakeholders
Being persistent in overcoming obstacles and energized by work in the healthcare field
Meeting commitments and being a reliable team contributor
Taking independent action and demonstrating innovative thinking
Benefits
401(k)
Dental insurance
Flexible schedule
Health insurance
Vision insurance
Lunch Program: HiGroup Daily Grinds Program
Gym/Fitness Reimbursements
Parking or Bus Pass Subsidy
Cell Phone Reimbursement
Support for Continuing Education
12 Paid Holidays (including birthday off)
Paid Volunteer Time Off (VTO)
Paid Time Off (PTO) Accrual
Employee Snacks & Drinks
Career Advancement Opportunities
401(k) with 4% Matching and Profit Sharing (after eligibility is met)
Health Benefits: Medical, drug, vision, and dental
Life Insurance
Supplemental Voluntary Benefits: Life, disability, cancer care, and more
Company
Hawaii HealthCare (HiHealthCare) - A Division of The Hawaii Group
At HiHealthcare, we specialize in connecting healthcare professionals, nurses and caregivers with the medical facilities and home care positions in need of their expertise.
Founded in 2009
51-200 employees
Funding
Current Stage
Growth StageRecent News
Seattle TechFlash
2025-04-04
Company data provided by crunchbase