Stoughton Chamber Of Commerce · 10 hours ago
Administrative Assistant
Stoughton, WI
Full-time
Onsite
Entry Level
2+ years expStoughton Chamber Of Commerce is seeking an Administrative Assistant to perform a variety of administrative and accounting tasks to ensure smooth business operations. The role involves answering calls, greeting visitors, managing invoices, and assisting client families with necessary paperwork.
Government Relations
Responsibilities
Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business
Greets and escorts all visitors and their guests
Performs all accounting (AP/AR), inventory, and account reconciliation for the business
Updates Timekeeping system as employees fill out missed punch log
Prepares daily deposit reports and reconciliations
Processes and codes all business invoices for payment
Researches invoices and resolve any issues or discrepancies
Receives and records payments from client families
Schedules appointments for the business
Composes and types correspondence as needed
Compiles and reports on statistical data as required by the business
Inputs data into operating system accurately, completely, and timely
Assists client families with processing necessary paperwork and scheduling appointments
Scans, copies and prints as needed
Updates and maintains files and related systems for the business
Serves as business timekeeper and maintains local employee files
Coordinates and maintains office supplies and equipment
Serves as a backup in other administrative functions as needs dictate
Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling
Special projects and other duties as assigned
Qualification
Required
High school diploma or equivalent combination of education and experience preferred
Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks
Valid state issued driver's license in good standing and acceptable driving record
Ability to read, write, and speak English fluently. Bilingual is a plus
High degree of overall computer proficiency
High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure)
High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proficiency with multi-line phone systems and general office equipment
Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner
Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations
Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication
Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment
Attention to detail and follow-through
Benefits
Financial assistant programs encouraging employees through education and development in industry related subjects.
Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.
Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
Employee Discounts on services, merchandise, and property to help our team members in their time of need.
Company
Stoughton Chamber Of Commerce
Stoughton Chamber Of Commerce is a government relations company based out of 532 E Main St, Stoughton, WI, United States.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase