Inside Higher Ed · 9 hours ago
Admin Support Specialist
Chapel Hill, NC
Full-time
Hybrid
Entry Level
$28.30/hr - $28.30/hr
1+ years expInside Higher Ed is a leader in global higher education, and they are seeking an Admin Support Specialist for the Global Engagement Office at the University of North Carolina at Chapel Hill. This role provides high-level administrative support to advance the school’s global partnerships and initiatives, ensuring smooth operations across various activities and communications.
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Responsibilities
Provide comprehensive administrative support to the Global Engagement Office leadership and staff, including calendar management, scheduling meetings across time zones, and preparing agendas and materials
Manage office workflows, track deadlines, maintain records, and support compliance with university and funding requirements
Serve as a first point of contact for internal and external stakeholders, including international partners, visiting scholars, and campus units
Coordinate logistics for international travel, delegations, and visiting scholars, including itineraries, visas, invitations, reimbursements, and travel documentation in accordance with university policies
Support global immersion programs, international exchanges, and partnership activities by tracking participation, timelines, and deliverables
Assist with onboarding and hosting international visitors, including scheduling, space reservations, and event logistics
Support planning and execution of global events such as lectures, workshops, symposia, and partnership meetings (virtual and in-person)
Prepare and distribute communications, including emails, agendas, related to global initiatives
Maintain organized digital filing systems for global agreements, MOUs, awards, and program documentation
Assist with routine financial processes such as tracking expenditures, processing invoices, reimbursements, and purchase requests related to global activities
Maintain databases and spreadsheets related to global partnerships, awards, faculty engagement, student participation, and events
Assist with compiling information for annual reports, impact summaries, and internal or external reporting
Qualification
Required
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience
Provide comprehensive administrative support to the Global Engagement Office leadership and staff, including calendar management, scheduling meetings across time zones, and preparing agendas and materials
Manage office workflows, track deadlines, maintain records, and support compliance with university and funding requirements
Serve as a first point of contact for internal and external stakeholders, including international partners, visiting scholars, and campus units
Coordinate logistics for international travel, delegations, and visiting scholars, including itineraries, visas, invitations, reimbursements, and travel documentation in accordance with university policies
Support global immersion programs, international exchanges, and partnership activities by tracking participation, timelines, and deliverables
Assist with onboarding and hosting international visitors, including scheduling, space reservations, and event logistics
Support planning and execution of global events such as lectures, workshops, symposia, and partnership meetings (virtual and in-person)
Prepare and distribute communications, including emails, agendas, related to global initiatives
Maintain organized digital filing systems for global agreements, MOUs, awards, and program documentation
Assist with routine financial processes such as tracking expenditures, processing invoices, reimbursements, and purchase requests related to global activities
Maintain databases and spreadsheets related to global partnerships, awards, faculty engagement, student participation, and events
Assist with compiling information for annual reports, impact summaries, and internal or external reporting
Preferred
Experience in higher education, international programs, or a research environment
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Proficiency with collaborative platforms (e.g., SharePoint Outlook, Word, Excel, and TEAMS)
Demonstrated ability to work effectively with diverse individuals across cultures and time zones
Benefits
Exclusive perks that include numerous retail and restaurant discounts
Savings on local child care centers
Special rates for performing arts events
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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