Jay Dee Contractors Inc · 2 days ago
Office Administrator
Austin, TX
Full-time
Onsite
Entry Level
1+ years expJay Dee Contractors Inc. is a construction company seeking an Office Administrator to provide administrative support to a busy project team. The role involves managing new hire paperwork, maintaining project filing systems, scheduling meetings, and interacting with various stakeholders to facilitate project operations.
CommercialConstructionReal Estate
Responsibilities
Provide administrative support to the Project Manager, General Superintendent, Safety Department, and project team
Facilitate the new hire paperwork process for all new hires, audit paperwork for accuracy, scan and email paperwork to Human Resources and Payroll, schedule pre-employment physicals, drug screens, required new hire trainings, and track for completion
Maintain project filing system, as well as monitor and enforce proper usage
Schedule, plan and prepare for project meetings, including organizing lunches
Process incoming and outgoing mail and courier pickups and deliveries
Make copies, scan documents, maintain office supplies, and manage distribution
Assist with tracking and recording payroll records; perform transactional data entry with a high degree of accuracy
Review invoices for accuracy, code for payment, and send to AP Administrator timely for payment
Answer phones, screen calls, and take/relay messages, greets and directs all visitors
Interacts in person, via phone and correspondence with Project Team members, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information
All other duties as assigned
Qualification
Required
High School diploma or equivalent (GED) required
Minimum 1-2 years project or construction administration experience required
Computer literacy with proficiency in Microsoft Office is required, including Word, Excel, Outlook, and Internet Explorer
Strong attention to detail and ability to manage tight deadlines
Self-motivated and can take direction and run with it
Sensitivity towards confidential information
Strong sense of customer service and follow-through
Ability to identify and resolve problems in a timely manner, analyzing data and developing creative, resourceful solutions
Excellent verbal and written communication, time management, and organizational skills
Ability to thrive in a fast-paced, dynamic environment with shifting priorities. Flexible, proactive and responsive
Preferred
Experience working in the construction industry is strongly preferred
Fluency in Spanish is highly desirable
Company
Jay Dee Contractors Inc
Jay Dee Contractors (Jay Dee) is a family-owned company and a leader in heavy underground construction serving clients across the United States and Canada since 1965.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase