Boston Scientific · 18 hours ago
Administrative Assistant
Arden Hills, MN
Full-time
Onsite
Mid Level
$55K/yr - $94K/yr
3+ years expBoston Scientific is a leader in medical science, committed to solving important health industry challenges. The Administrative Assistant will provide critical administrative support to divisional leadership and assigned individuals, working in a fast-paced environment and collaborating across teams.
Health CareMedicalMedical Device
No H1B
Responsibilities
Schedules meetings and travel; maintains up-to-date appointment calendars; ensures that the executive is informed at all times of scheduled commitments
Responsibly manages and tracks expenses within the electronic systems & maintains adherence to accounting policies
Assists in leading small projects within the team related to events, celebrations or larger team gatherings both on and off site
Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations
Composes and/or transcribes routine correspondence, emails, and memos. May proofread grammatical construction, spelling and flow, and distribute to appropriate personnel
Maintains (electronic) filing systems, share points, distribution lists, etc
Receives incoming mail, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority
Assists in the preparation of reports, graphs, and presentations using Word, Excel, PowerPoint, Adobe
Provides support for employee onboarding and offboarding, including ordering equipment for new hires, submitting access requests, meeting with new hires on their first day to review company policies and procedures. Supports offboarding by assisting managers with equipment returns, completing offboarding checklists, and submitting requests to have access deleted
Responsible for PO creation and submission in our Ariba system
Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers
Acts as a Liaison to other Admin assistants across the division to ensure coordination and consistency in planning between teams
Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
Orders office supplies and equipment, gifts for employee recognition, business cards, etc
Performs or arranges for routine maintenance of basic office equipment
May assist in establishing office policies and procedures and coordinate special projects and department activities
Qualification
Required
Previous administrative assistant experience (min 3-5 years) supporting multiple team members
Experience in supporting senior level leaders
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization
Attention to detail and well organized
Self-starter – ability to take on new less-defined tasks
Strong sense of responsibility and urgency as well as ability to solve problems independently
Strong customer-service orientation and professional demeanor
Strong collaboration skills
Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information
Company
Boston Scientific
Boston Scientific is a medical technology company that designs and develops medical devices to diagnose and treat a wide range of condition.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$10.01B2025-02-21Post Ipo Debt· $1.57B
2024-02-22Post Ipo Debt· $2.17B
2022-03-04Post Ipo Debt· $3.28B
Leadership Team
Michael Mahoney
Chairman, President & CEO
Daniel J. Brennan
Chief Financial Officer
Recent News
WBJournal.com
2026-02-07
2026-02-07
Company data provided by crunchbase