Aston Carter · 22 hours ago
Executive Assistant (Hybrid)
Brooklyn, NY
Contract
Hybrid
Mid Level
$45/hr - $60/hr
4+ years expAston Carter is a fast-growing AI firm looking to hire a skilled Executive Assistant to work closely with the CEO. The role involves providing high-level administrative support to the executive team, managing calendars, coordinating travel, and ensuring effective communication and workflow within the team.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics
Collaborate with the Chief of Staff and Business Operations team for synchronized support
Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows
Support office operations, team culture initiatives, and cross-functional coordination as needed
Lead new hire onboarding with hiring managers, including asset purchasing and day one coordination
Help build and refine executive-level processes, systems, and documentation
Maintain strict confidentiality and handle sensitive information with integrity
Qualification
Required
4+ years of experience supporting C-level executives; startup or tech experience strongly preferred
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
High emotional intelligence, with the ability to anticipate needs and read between the lines
Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.)
Comfortable in a fast-paced, constantly evolving environment
Experience with calendaring and administrative assistance
Skill in event coordination and travel management
Proficiency in Microsoft Office Suite, PowerPoint, and Outlook
Experience with fundraising and investor relations
Knowledge of executive administrative support
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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