The Lucy Project · 1 day ago
Programs & Administrative Associate
Miami, FL
Full-time
Onsite
New Grad, Entry Level
$50K/yr - $50K/yrThe Lucy Project is a nonprofit organization seeking a Programs & Administrative Associate to provide essential administrative, coordination, and data support across its core programs and office operations. This role requires a highly organized professional to manage systems, logistics, and follow-through in a dynamic environment.
Civic and Social Organizations
Responsibilities
Ensure student progress, attendance, and assessment data are collected accurately and on time across all programs
Maintain organized data systems, trackers, and shared files to ensure data is usable and accessible
Follow up with Learning Specialists and program staff to ensure required data is submitted by deadlines
Prepare clean, well-organized datasets and summaries for review by leadership
Support grant and internal reporting by compiling required quantitative program data
Coordinate Learning Specialists’ schedules, site assignments, and coverage needs in collaboration with instructional leadership
Support scheduling logistics related to program delivery, training, and special events
Coordinate professional development training sessions in collaboration with the Instructional Specialist and Programs Coordinator
Coordinate follow-up related to Learning Specialist time-off, absences, and coverage needs
Maintain up-to-date calendars, schedules, and rosters for program staff
Maintain office and program supplies inventory and replenish supplies in a timely manner to avoid gaps
Receive and distribute mail and packages
Print checks and support basic administrative finance tasks as directed
Answer the organization’s main phone line, check messages regularly, and respond or forward inquiries as appropriate
Interface with building management regarding office needs, maintenance issues, parking, and building access
Support onboarding and offboarding processes, including computer assignments, creating and terminating Google Workspace accounts, disseminating keys and branded materials such as shirts and nametags, and coordinating access to systems
Support general office organization and administrative needs as they arise
Communicate regularly with Programs, Operations, and Finance team members to ensure smooth coordination
Flag missing information, delays, or operational risks and escalate as needed
Maintain clear documentation of processes, schedules, and administrative systems
Qualification
Required
Proven experience in administrative support, office management, or program coordination roles
Strong organizational skills and attention to detail
Comfort working with data, spreadsheets, trackers, and shared systems
Ability to manage multiple priorities and follow up consistently on deadlines
Strong written and verbal communication skills
Ability to work full-time in an in-office setting
Bilingual in English and Spanish
Preferred
Experience supporting onboarding/offboarding or basic IT account administration
Comfort coordinating schedules across multiple staff and sites
Benefits
Medical and supplemental insurance provided; 90% covered by TLP/10% covered by employee
Company
The Lucy Project
The Lucy Project advocates for children who struggle to read and provides full and fair access to evidence-based literacy intervention.
Founded in 2020
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Sandra Bermudez
CEO & Founder
Company data provided by crunchbase