Jamaica Plain Neighborhood Development Corporation · 1 day ago
Operations Administrative Assistant
Boston,MA,US
Full-time
Onsite
Entry, Mid Level
$50K/yr - $55K/yr
2+ years expJamaica Plain Neighborhood Development Corporation (JPNDC) is a community development corporation focused on addressing racial and economic inequities. The Operations Administrative Assistant will provide administrative support to a growing staff, manage office communications, and assist in organizing events and meetings.
Civic & Social Organization
Responsibilities
Welcoming visitors to the office; directing them to the appropriate staff person, meetings, or to the appropriate Brewery tenants
Schedule monthly staff meetings, assist with yearly staff retreats as directed by Office/IT Manager
Assist Office Manager with organizational communications via email, flyers, office signs/posters
Assisting Office Manager with vendor communications as needed (e.g. Coordinating cleaning communications with cleaning vendor and staff)
Ensure the Office Manager's preparation for meetings by collaborating with internal stakeholders to obtain agendas and compile briefing materials
Answering multi-line telephone, screen calls for staff members, answering questions from the public and directing them to appropriate staff person
Manage conference room and events calendars for all departments. (e.g., scheduling, booking conference/meeting rooms, participant communications, Teams/WebEx/Zoom services, catering, ensuring meetings materials and agenda are provided in advance)
Arrange, pick up, and distribute all mail & packages receive, sort, and distribute incoming mail and deliver outgoing mail
Manage general administrative duties such as filing, typing, copying, binding material either manual or electronic, scanning etc
Manage supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain inventory stock in conference rooms, copier placement areas throughout the office, breakrooms and kitchens located on the ground & 1st floor
Maintain common areas, including kitchen, administrative storage, conference rooms, and spaces with office equipment. Assist in keeping the general office space in order and free of clutter
Coordinate use and maintenance of info@jpndc.org and JPNDC's Newspaper Clipping Notebooks (as needed)
Provide support for agency-wide events (i.e., annual meetings, training, community events, neighborhood clean-ups, etc.)
Finance- Data Entry
Enter check/money order data into the daily check log and ensure payments are sent to Finance appropriately
Receive and distribute payments for rent and childcare fees for the Finance Department. Mailbox and Walk-in
Scan all Financial mail to the department's central email address daily
Handle any other requests as needed such as yearly audit items
Sr. Management- Administrative Requests
Handle special requests as directed
Executive- Administrative Requests
Provide administrative back-up support to Executive Assistant for Board and Committee needs
Provide administrative support to all departments, including scheduling and setting up meetings and events as directed by Department Managers
Qualification
Required
High School Diploma
2-4 years' experience as Administrative/Office Assistant
Fluent in English/Spanish required
Proficiency in Microsoft Office Suite (MS Excel, Word, and PowerPoint)
Excellent verbal/written skills, problem solving, and organizational abilities
Attention to detail, and ability to manage multiple tasks simultaneously
Punctual and possess excellent time management
Reliable commute/car
Preferred
Associate's degree preferred
Benefits
Up to 90% of individual insurance premiums paid for health, vision, and Altus dental insurance
2 weeks of vacation plus one week at the end of the year and 14 holidays recognized per year
Employer-paid life & disability insurance
A vested 403b retirement plan
CEU Credit or comparable training for professional development in areas such as DEI, economic and workforce development, early childhood education, and affordable housing and real estate finance
Company
Jamaica Plain Neighborhood Development Corporation
Jamaica Plain Neighborhood Development Corp. is sponsoring a “Peace and Unity Rally” featuring speakers from neighborhood organizations.
11-50 employees
Funding
Current Stage
Early StageRecent News
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