UniUni · 5 hours ago
Office Administrator
Schaumburg, IL
Full-time
Onsite
Entry, Mid Level
1+ years expUniUni is a leading logistics company transforming last-mile delivery for the e-commerce industry. The Office Administrator will support day-to-day operations at the warehouse sorting site, managing core site administration, purchasing, vendor sourcing, and meeting coordination.
DeliveryDelivery ServiceE-Commerce
Hiring Manager
Yumo Zou
Responsibilities
Manage daily administrative support for the warehouse site, ensuring operations run smoothly and efficiently
Maintain administrative records, trackers, and documentation with strong accuracy and follow-through
Build and improve simple processes (checklists/SOPs) to ensure tasks are repeatable and traceable
Own the end-to-end purchasing process: request intake → quote comparison → ordering → receiving → record keeping
Maintain inventory levels for frequently used supplies and create replenishment plans to prevent shortages
Support cost control by comparing vendors and negotiating pricing, terms, and service levels when needed
Identify, source, and evaluate vendors (e.g., janitorial, maintenance, security, equipment, supplies, office services)
Coordinate vendor onboarding/qualification: collecting required documents, verifying credentials, and aligning with internal approval processes
Manage vendor relationships and performance; escalate and drive resolution when service issues arise
Schedule and organize site meetings (daily/weekly/ad-hoc): prepare agendas, send invites, coordinate logistics
Facilitate meetings as needed: keep discussions on track, manage time, capture decisions, and track action items to closure
Implement staffing schedules based on manager decisions; communicate updates and coordinate changes with the team
Collect, validate, and submit timecards/timesheets accurately and on time (manager approves; you execute and submit)
Track attendance exceptions and report concerns to site leadership for follow-up
Qualification
Required
1–3+ years of administrative / office operations experience (warehouse, manufacturing, retail operations, or field-site environment preferred)
Strong attention to detail and high ownership: accurate records, consistent follow-through, and deadline reliability
Excellent organization and planning skills; able to manage multiple tasks in a fast-paced environment
Confident communicator with a “strong backbone”—comfortable pushing back when needed and driving vendors to deliver
Comfortable negotiating with vendors on pricing and service terms
Proficient with common office tools (Excel/Google Sheets, email, calendars, meeting tools)
Benefits
401K
Dental
Vision
Medical insurance
Paid Holiday
Paid Time Off
Paid Sick Leave
Management training program
Company
UniUni
UniUni is a transportation company that offers services in freight and package transportation with logistics services.
501-1000 employees
H1B Sponsorship
UniUni has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (12)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
$205MKey Investors
Bessemer Venture Partners,Sinovation VenturesBessemer Venture PartnersDCM Ventures
2025-06-19Series D· $70M
2024-11-14Series C· $30M
2024-04-16Series C· $50M
Leadership Team
Peter Lu
Founder & CEO
Michael Yang
Director | Chief Strategy Officer (CSO)
Recent News
Calgary Herald
2026-01-08
2025-12-24
Company data provided by crunchbase