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TEKsystems · 2 days ago

Executive Assistant

Tucker, GA

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $95K/yr

TEKsystems is a leading provider of business and technology services, and they are seeking a Sr. Executive Staff Assistant to provide comprehensive administrative, operational, and technical support to the Executive Officer and Shared Services Administration team. The role involves coordinating day-to-day activities, managing critical processes, and ensuring seamless communication across departments while maintaining confidentiality and professionalism.

Information Technology

H1B Sponsor Likely

Responsibilities

Provide administrative assistance to the Executive Officer, including scheduling, calendar management, correspondence, travel arrangements, and meeting coordination

Draft, proofread, and finalize high-quality communications, reports, and presentations

Act as a liaison between the Executive Officer, staff, and external stakeholders, ensuring timely and accurate communication

Maintain awareness of organizational priorities to anticipate needs and optimize the Executive Officer’s time and focus

Coordinate and oversee department-wide administrative processes, including invoice processing, supply ordering, and expense reporting in compliance with corporate policies

Manage departmental systems such as SharePoint sites, document management platforms, and other tools to facilitate information sharing and collaboration

Support the preparation of business continuity plans, budget planning, and ongoing cost tracking activities

Analyze existing processes and provide recommendations for improving operational efficiency within Shared Services Administration

Assist in the development of business requirements, functional specifications, and process documentation to enhance team workflows

Collaborate with cross-departmental stakeholders to gather data, compile reports, and track progress on key initiatives

Plan, schedule, and manage logistics for internal and external meetings, events, and special projects

Develop agendas, prepare meeting materials, and ensure follow-up actions are documented and completed

Provide support for executive-level presentations and reports, including those for the Board of Directors and leadership

Handle sensitive and confidential information with the utmost discretion and professionalism

Develop and maintain strong professional relationships with internal and external stakeholders to uphold the credibility and reputation of the Executive Officer’s office

Serve as a resource and backup for other Executive Assistants as needed

Qualification

Executive assistanceAdministrative assistanceProject managementMicrosoft officeAnalytical skillsUtility industryCAPMicrosoft excelMicrosoft powerpointConfidentialityCommunication skills

Required

Provide administrative assistance to the Executive Officer, including scheduling, calendar management, correspondence, travel arrangements, and meeting coordination

Draft, proofread, and finalize high-quality communications, reports, and presentations

Act as a liaison between the Executive Officer, staff, and external stakeholders, ensuring timely and accurate communication

Maintain awareness of organizational priorities to anticipate needs and optimize the Executive Officer's time and focus