MarSell Wellness Center · 2 days ago
Payroll & Billing Specialist
Ontario, CA
Full-time
Onsite
Entry, Mid Level
$70K/yr - $75K/yr
2+ years expMarSell Wellness Center is a nonprofit organization dedicated to supporting community health and wellness. The Payroll & Billing Specialist plays a critical role in ensuring accurate payroll processing and managing billing for grants and programs, while adhering to compliance requirements.
Child CareHealth CareMental HealthSocial AssistanceTherapeutics
Responsibilities
Process payroll for all employees, ensuring compliance with federal, state, and local regulations
Maintain payroll records and resolve discrepancies promptly
Manage employee deductions, benefits contributions, and tax withholdings
Prepare and submit invoices for grants, contracts, and program services in accordance with funding agreements
Ensure billing accuracy and timely submission to funders and partners
Reconcile billing data with accounting records and resolve discrepancies
Assist with grant reporting and documentation for audits
Stay current on payroll laws, nonprofit accounting standards, and grant compliance requirements
Prepare monthly, quarterly, and annual financial reports for management and funders
Support audits and provide documentation as needed
Collaborate with HR on employee onboarding and payroll setup
Work closely with Finance and Program teams to ensure accurate cost allocations and billing
Qualification
Required
Associate's or Bachelor's degree in Accounting, Finance, or related field
2+ years of payroll and billing experience
Familiarity with payroll systems and nonprofit accounting software (e.g., ADP, Sage Intacct)
Strong attention to detail and accuracy
Excellent organizational and time management skills
Proficient in Microsoft Excel and other Office applications
Ability to handle confidential information with integrity
Preferred
Knowledge of nonprofit grant billing and compliance requirements
Experience with restricted and unrestricted fund accounting
Strong communication and problem-solving skills
Benefits
Medical
Dental
Vision
401 (k) - immediate eligibility!
401 (k) company matching
Paid Time Off (PTO)
Paid Holidays
Flexible Spending Account
Life Insurance (Company Paid)
Voluntary Life Insurance (Employee Paid)
Employee Assistance Program
Employee Wellness Day(s)
Professional development opportunities
Flexible work schedule and hybrid options (if applicable)
Company
MarSell Wellness Center
MSMHS MISSION STATEMENT To improve lives by providing comprehensive, integrated consulting and counseling services that promote mental, emotional, and physical health as a quality of life to our clients, staff, and community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Martinez Sellers
Founder
Company data provided by crunchbase