Cumberland County, PA · 17 hours ago
Administrative Assistant - Bureau of Elections
Carlisle, PA
Part-time
Onsite
Entry Level
1+ years expCumberland County is seeking an Administrative Assistant for the Bureau of Elections to perform specialized clerical duties in accordance with the Pennsylvania Election Code. The role includes maintaining voter registration databases, assisting with ballot preparation, and providing support to voters and poll workers on Election Day.
Government Administration
Responsibilities
Maintains voter registration database and voter registration files
Coordinates all mail-in and absentee ballot preparation, processing, and distribution to include tracking application types and preparing ballots for following elections adhering to the new election code requirements
Assists with training of over 1200 poll workers twice a year including machines demonstrations to the public
Assists with distribution and collection of paperwork for candidates to be placed on the ballot
Follows the legal requirements set forth in the Pennsylvania Election Code
Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots
Assists with the coordination of the inventory, organization, distribution, and collection of election supplies for all Cumberland County voting precincts
Assists voters, poll workers, candidates, political parties, and general public on Election Day
Assists in computation of election night results
Assists in proofreading of ballots
Assists the general public in person, by email or on the telephone
Sends correspondence to voters and other Pennsylvania counties
Processes and distributes mail while determining proper escalation level
Attends meetings, training and in-services as required
Performs other job-related duties as required
Prepares and processes required departmental documents
Updates voter history from poll books after the election
Travel to and from the Cumberland County Courthouse as needed
Qualification
Required
High school diploma or equivalent
1-2 years of office experience required
Must be able to speak and understand the English language and to follow oral and written instructions
Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers, agencies, voters and others
Must possess the ability to maintain confidentiality in regard to client information and records
Knowledge of modern office practices and procedures, including operating personal computers and other office equipment with accuracy and reasonable speed
Must possess the ability to make independent decisions when circumstances warrant such action
Must possess a valid Pennsylvania Driver's License and have reliable access to a vehicle
Must be able to work overtime hours, which may include evenings and/or weekends as needed
Must possess ability to maintain accurate and efficient records and prepare required reports
Must possess ability to accurately record, convey and present information, explain procedures and follow instructions
Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting, pushing, pulling and/or reaching as necessary to carry out job duties
Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out duties of job
Light work, with occasional lifting/carrying of objects with weights of ten to forty pounds
Must be able to pay close attention to details and concentrate on work to ensure the utmost accuracy
Preferred
Election experience preferred
Benefits
Capital Blue Cross Medical Insurance
Health Savings Account
Wellness program with wellness incentives
Capital Blue Cross Vision Insurance
United Concordia Dental Insurance
County Retirement Pension
5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
Fully vested after 5 years of credited service
Normal Retirement Options: Age 55 with 20 years of credited service
Age 60 with any amount of credited service
Voluntary 457b Deferred Compensation Plan
Military Time Buy Back Options
Vacation
10 days per year, accrued per pay period (Non-Exempt)
15 days per year, accrued per pay period (Exempt)
Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
Personal
3 Personal days per year, pro-rated based on starting date
Sick
5 Sick days per year, pro-rated based on starting date
12 Paid County Holidays
No waiting period to receive paid holidays
Educational Assistance
80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
Employee Assistance Program
Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
Flexible Spending Account
Dependent Care Account
Short Term Disability
Long Term Disability
Life Insurance
Company
Cumberland County, PA
Cumberland County Government exists to serve its residents and provide the most livable community with the most efficient and effective public services in Pennsylvania.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dana Best
CFO
Mark Adams
Chief Information Officer
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